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Started by someone submitting a form, and works across Gmail. 16 steps, 1 branch, 2 loops or waits: a working afternoon to understand properly.

Medium

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16 stepsMedium: a working afternoon
1Branch: places the flow splits
2Loops or waits
1Service it connects to

The flow

Starts it 1Logic 8Service 7

The steps in the order they run, from what starts it.

  1. 11. Form, Enter Video URLForm triggerStarts it
  2. 22. Set, Video URL + Project + LanguageSetLogic
  3. 33. WayinVideo, Submit Summary TaskHttp RequestService
  4. 44. WayinVideo, Submit Clipping TaskHttp RequestService
  5. 55. WayinVideo, Submit Transcription TaskHttp RequestService
  6. 66. Merge, Collect All Task IDsMergeLogic
  7. 77. Set, Store All Task IDsSetLogic
  8. 88. Wait, 90 SecondsWaitLogic
  9. 99. WayinVideo, Poll Summary ResultsHttp RequestService
  10. 1010. WayinVideo, Poll Clipping ResultsHttp RequestService
  11. 1111. WayinVideo, Poll Transcription ResultsHttp RequestService
  12. 1212. IF, All 3 Tasks SUCCEEDED?IfLogic
  13. 1314. Set, Build Final Output DataSetLogic
  14. 1413. Wait, 30 Seconds RetryWaitLogic
  15. 1515. Set, Build HTML Email BodySetLogic
  16. 1616. Gmail, Send Content ReportGmailService

How it's built

Starts on
Someone submitting a form
Steps
16, with 1 branch, 2 loops or waits
Size
Medium: a working afternoon
Connects to
Gmail
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.