Automation library · Alerts and monitoring

Track contract utilization and send risk alerts with Groq

Started by a clock, and works across Gmail, Google Sheets and Slack. It hands the judgement calls to Groq. 20 steps, 3 branches: a working afternoon to understand properly.

MediumCalls a model: Groq

Download free
20 stepsMedium: a working afternoon
3Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Model 2Logic 8Service 9

The steps in the order they run, from what starts it.

  1. 1Groq Chat ModelLm Chat GroqModel
  2. 2Start TriggerSchedule triggerStarts it
  3. 3Generate AI InsightsAgentModel
  4. 4Fetch Contracts DataGoogle SheetsService
  5. 5Fetch Spend DataGoogle SheetsService
  6. 6Extract AI Output (Risk & Action)CodeLogic
  7. 7Filter Active ContractsIfLogic
  8. 8Normalize Spend DataSetLogic
  9. 9Prepare Final OutputSetLogic
  10. 10Merge Contract + SpendMergeLogic
  11. 11Update Contract (Low Utilization)Google SheetsService
  12. 12Calculate UtilizationCodeLogic
  13. 13Send Email Alert (Low Utilization)GmailService
  14. 14Send Slack Alert (Low Utilization)SlackService
  15. 15Check Low UtilizationIfLogic
  16. 16Check High UtilizationIfLogic
  17. 17Mark Contract CompletedGoogle SheetsService
  18. 18Update Contract (Normal Utilization)Google SheetsService
  19. 19Send Completion EmailGmailService
  20. 20Send Completion Slack AlertSlackService

How it's built

Starts on
A clock
Steps
20, with 3 branches
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets, Slack
Model
Groq

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Slack accounts, and a key for Groq. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls Groq. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.