Automation library · Alerts and monitoring

Task escalation system with Google Sheets and Gmail

Started by a change in a Google Sheet, and works across Gmail, Google Sheets, Jira and Telegram. 9 steps, 2 branches, 1 loop or waits: a working afternoon to understand properly.

Medium

Download free
9 stepsMedium: a working afternoon
2Branches: places the flow splits
1Loop or waits
4Services it connects to

The flow

Starts it 1Logic 3Service 5

The steps in the order they run, from what starts it.

  1. 1Trigger when Urgent statusGoogle Sheets triggerStarts it
  2. 2Condition to send the emailIfLogic
  3. 3Email alertGmailService
  4. 4Notified updateGoogle SheetsService
  5. 5Waiting before checkWaitLogic
  6. 6Check if task is dealt withIfLogic
  7. 7Send the escalation messageTelegramService
  8. 8Jira ticket creationJiraService
  9. 9Send notification of the escalationTelegramService

How it's built

Starts on
A change in a Google Sheet
Steps
9, with 2 branches, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets, Jira, Telegram
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets, Jira and Telegram accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a change in a Google Sheet.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 9 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 9 steps before you point it at anything that matters.