Automation library · Money admin

Smart expense manager with Gemini and Google Sheets

Started by an event in a connected app, and works across Google Sheets and Slack. It hands the judgement calls to Gemini. 10 steps, 2 branches: a working afternoon to understand properly.

MediumCalls a model: Gemini

10 stepsMedium: a working afternoon
2Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 2Model 1Logic 5Service 2

The steps in the order they run, from what starts it.

  1. 1Drive TriggerGoogle Drive triggerStarts it
  2. 2When clicking ‘Execute workflow’Manual triggerStarts it
  3. 3ConfigSetLogic
  4. 4Test Mode?SwitchLogic
  5. 5Mock ReceiptCodeLogic
  6. 6Gemini: ExtractGoogle GeminiModel
  7. 7Parse JSONCodeLogic
  8. 8Amount > Limit?IfLogic
  9. 9Send a messageSlackService
  10. 10Log (Auto-Approve)Google SheetsService

How it's built

Starts on
An event in a connected app
Steps
10, with 2 branches
Size
Medium: a working afternoon
Connects to
Google Sheets, Slack
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Google Sheets and Slack accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.