The flow
Starts it 1Logic 4Service 5
The steps in the order they run, from what starts it.
- 1Every Day at 10Schedule triggerStarts it
- 2Get Rows from Data TableData TableService
- 3Filter Eligible RowsFilterLogic
- 4Loop Over Items in Batches of 10Split In BatchesLogic
- 5Fetch Motion ProjectsHttp RequestService
- 6Filter Todo ProjectsFilterLogic
- 7Fetch Motion TasksHttp RequestService
- 8If Task is CompletedIfLogic
- 9Send Email to CustomerGmailService
- 10Update Row in Data TableData TableService
How it's built
- Starts on
- A clock
- Steps
- 10, with 1 branch, 1 loop or waits
- Size
- Medium: a working afternoon
- Connects to
- Gmail, n8n data table
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail account. You connect your own accounts after importing it; none are included.
What starts it?
It starts on a clock.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 10 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.