Automation library · Data collection

Send daily AI vocabulary lessons with OpenAI and Google Sheets

Started by a clock, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI. 11 steps, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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11 stepsMedium: a working afternoon
0Branches: places the flow splits
1Loop or waits
2Services it connects to

The flow

Starts it 1Model 2Logic 4Service 4

The steps in the order they run, from what starts it.

  1. 11. Schedule, Every Day at 7 AMSchedule triggerStarts it
  2. 2OpenAI, GPT-4o-mini ModelLm Chat Open AiModel
  3. 32. Google Sheets, Read User ConfigGoogle SheetsService
  4. 46. AI Agent, Generate VocabularyAgentModel
  5. 53. SplitInBatches, One User at a TimeSplit In BatchesLogic
  6. 67. Code, Format Email and WordsCodeLogic
  7. 74. Google Sheets, Read Word HistoryGoogle SheetsService
  8. 88. Code, Spread Word RowsCodeLogic
  9. 95. Code, Prepare AI PromptCodeLogic
  10. 109. Google Sheets, Append Word HistoryGoogle SheetsService
  11. 1110. Gmail, Send Vocabulary EmailGmailService

How it's built

Starts on
A clock
Steps
11, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.