Automation library · AI assistants

Score inspection defects and draft repair packets with OpenAI

Started by another system calling it, and works across Gmail, Google Drive and n8n data table. It hands the judgement calls to OpenAI. 19 steps, 2 branches: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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19 stepsMedium: a working afternoon
2Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Model 4Logic 9Service 5

The steps in the order they run, from what starts it.

  1. 1Receive Finalized Inspection ReportWebhookStarts it
  2. 2GPT-4o Mini Inspection ModelLm Chat Open AiModel
  3. 3Normalize Report PayloadSetLogic
  4. 4Extract Defect Items From Report TextInformation ExtractorModel
  5. 5Draft Aggressive Repair Negotiation PacketChain LlmModel
  6. 6Draft Standard Repair Request PacketChain LlmModel
  7. 7Compute Weighted Severity Score & Escalation ThresholdCodeLogic
  8. 8Consolidate Drafted PacketsMergeLogic
  9. 9Severity Score Exceeds Major ThresholdIfLogic
  10. 10Tag Packet For ApprovalSetLogic
  11. 11Request Lead Inspector ApprovalGmailService
  12. 12Approved By Lead InspectorIfLogic
  13. 13Save Approved Negotiation PacketGoogle DriveService
  14. 14Tag RejectedSetLogic
  15. 15Tag Approved With Drive LinkSetLogic
  16. 16Notify Inspector Packet RejectedGmailService
  17. 17Consolidate Final OutcomesMergeLogic
  18. 18Send Negotiation Packet to ClientGmailService
  19. 19Log Negotiation Packet OutcomeData TableService

How it's built

Starts on
Another system calling it
Steps
19, with 2 branches
Size
Medium: a working afternoon
Connects to
Gmail, Google Drive, n8n data table
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Drive accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.