Automation library · Lead generation

Score and auto-reply to new leads with OpenAI and Gmail

Started by someone submitting a form, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI. 9 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

9 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 1Logic 3Service 4

The steps in the order they run, from what starts it.

  1. 1Lead Intake FormForm triggerStarts it
  2. 2Configure Your SettingsSetLogic
  3. 3Score Lead & Draft ReplyOpen AiModel
  4. 4Parse AI ResponseCodeLogic
  5. 5Route by Lead QualitySwitchLogic
  6. 6Log Lead with ScoreGoogle SheetsService
  7. 7Reply to Hot LeadGmailService
  8. 8Reply to Warm LeadGmailService
  9. 9Reply to Cold LeadGmailService

How it's built

Starts on
Someone submitting a form
Steps
9, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 9 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 9 steps before you point it at anything that matters.