Automation library · Lead generation

Run a full lead-to-meeting pipeline with Google Sheets

Started by another system calling it, and works across Gmail, Google Sheets and Slack. It hands the judgement calls to Gemini and OpenAI. 52 steps, 2 branches, 1 loop or waits: large, and worth reading before you trust it with anything live.

LargeCalls a model: Gemini, OpenAI

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52 stepsLarge: read it before trusting it with anything live
2Branches: places the flow splits
1Loop or waits
3Services it connects to

The flow

Starts it 6Model 8Logic 12Service 26

The steps in the order they run, from what starts it.

  1. 1New Lead WebhookWebhookStarts it
  2. 2Inbound Reply WebhookWebhookStarts it
  3. 3Follow-Up Check (Every 6h)Schedule triggerStarts it
  4. 4Meeting Booked WebhookWebhookStarts it
  5. 5Weekly Report TriggerSchedule triggerStarts it
  6. 6No-Show Check (Hourly)Schedule triggerStarts it
  7. 7Normalize Lead DataSetLogic
  8. 8Lookup Lead by ContactGoogle SheetsService
  9. 9Read Leads Awaiting ReplyGoogle SheetsService
  10. 10Mark Status: Meeting BookedGoogle SheetsService
  11. 11Read All CRM RowsGoogle SheetsService
  12. 12Read Today's MeetingsGoogle SheetsService
  13. 13Enrich Lead (Clearbit/Apollo)Http RequestService
  14. 14AI: Classify Reply IntentOpen AiModel
  15. 15Filter: No Reply, Under 3 Follow-UpsFilterLogic
  16. 16Get Full Lead HistoryGoogle SheetsService
  17. 17Aggregate Conversion MetricsCodeLogic
  18. 18Filter: Meeting Time PassedFilterLogic
  19. 19Merge Enrichment Into LeadSetLogic
  20. 20Parse Reply IntentCodeLogic
  21. 21Message a modelOpen AiModel
  22. 22Wait Until 30 Min Before MeetingWaitLogic
  23. 23Write Weekly ReportGoogle SheetsService
  24. 24Mark Status: No-ShowGoogle SheetsService
  25. 25AI: Qualify & Score LeadGoogle GeminiModel
  26. 26Route by IntentSwitchLogic
  27. 27Parse Follow-UpCodeLogic
  28. 28AI: Generate Pre-Call BriefOpen AiModel
  29. 29Send Weekly Summary to SlackSlackService
  30. 30AI: Write Re-Engagement MessageOpen AiModel
  31. 31Parse Lead ScoreCodeLogic
  32. 32Send Booking Link EmailGmailService
  33. 33AI: Draft Objection ResponseOpen AiModel
  34. 34Mark Status: Closed LostGoogle SheetsService
  35. 35Send Follow-Up EmailGmailService
  36. 36Send Brief to SalespersonSlackService
  37. 37Send Re-Engagement EmailGmailService
  38. 38Log Lead to CRM SheetGoogle SheetsService
  39. 39Mark Status: Booking SentGoogle SheetsService
  40. 40Send Objection ResponseGmailService
  41. 41Increment Follow-Up CountGoogle SheetsService
  42. 42Route by TierSwitchLogic
  43. 43Update row in sheet (Objection)Google SheetsService
  44. 44AI: Write Personalized OutreachGoogle GeminiModel
  45. 45AI: Write Polite DeclineGoogle GeminiModel
  46. 46Parse Outreach MessageCodeLogic
  47. 47Send Decline EmailGmailService
  48. 48Send Outreach EmailGmailService
  49. 49Send Outreach SMS (Twilio)Http RequestService
  50. 50Update row in sheet (Decline)Google SheetsService
  51. 51Log Outreach SentGoogle SheetsService
  52. 52Log Declined LeadGoogle SheetsService

How it's built

Starts on
Another system calling it
Steps
52, with 2 branches, 1 loop or waits
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Sheets, Slack
Model
Gemini, OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Slack accounts, and a key for Gemini and OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Gemini and OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 52 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 52 steps before you point it at anything that matters.