Automation library · Scheduling

Orchestrate Full-Lifecycle Event Operations

Started by someone submitting a form, and works across Gmail, Google Calendar and Google Sheets. 26 steps: large, and worth reading before you trust it with anything live.

Large

Download free
26 stepsLarge: read it before trusting it with anything live
0Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 6Logic 6Service 14

The steps in the order they run, from what starts it.

  1. 1Event Setup TriggerForm triggerStarts it
  2. 2Venue Selection WebhookWebhookStarts it
  3. 3Form Page WebhookWebhookStarts it
  4. 4Submit Registration WebhookWebhookStarts it
  5. 5Format Event DatesCodeLogic
  6. 6Extract Selection DataCodeLogic
  7. 7Fetch Upcoming EventsGoogle SheetsService
  8. 8Process Attendee InfoCodeLogic
  9. 9Log Event SettingsGoogle SheetsService
  10. 10Log Selected VenueGoogle SheetsService
  11. 11Generate Form HTMLCodeLogic
  12. 12Save Attendee to SheetGoogle SheetsService
  13. 13Create Meeting EventGoogle CalendarService
  14. 14Find Calendar EventsGoogle CalendarService
  15. 15Serve Registration FormRespond To WebhookStarts it
  16. 16Email Confirmation to AttendeeGmailService
  17. 17Create Main EventGoogle CalendarService
  18. 18Update Venue in CalendarGoogle CalendarService
  19. 19Serve Success PageRespond To WebhookStarts it
  20. 20Search Venue CandidatesHttp RequestService
  21. 21Send a message2GmailService
  22. 22Format Venue ResultsCodeLogic
  23. 23Generate Selection EmailCodeLogic
  24. 24Send Selection EmailGmailService
  25. 25Create Event SheetHttp RequestService
  26. 26HTTP Request3Http RequestService

How it's built

Starts on
Someone submitting a form
Steps
26
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Calendar, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 26 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 26 steps before you point it at anything that matters.