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Intelligent email organization with OpenAI and Gmail

Started by a clock, and works across Gmail. It hands the judgement calls to OpenAI. 17 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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17 stepsMedium: a working afternoon
1Branch: places the flow splits
1Loop or waits
1Service it connects to

The flow

Starts it 1Model 2Logic 7Service 7

The steps in the order they run, from what starts it.

  1. 1Schedule TriggerSchedule triggerStarts it
  2. 2OpenAI Chat ModelLm Chat Open AiModel
  3. 3Gmail - Get All MessagesGmailService
  4. 4Categorize Email with AIAgentModel
  5. 5Filter Emails Without Excluded LabelsCodeLogic
  6. 6Store AI CategorySetLogic
  7. 7Loop Over ItemsSplit In BatchesLogic
  8. 8Check if Label ExistsCompare DatasetsService
  9. 9List All Gmail LabelsGmailService
  10. 10Gmail - Single MessageGmailService
  11. 11Apply New LabelGmailService
  12. 12Apply Label to EmailGmailService
  13. 13IfIfLogic
  14. 14MergeMergeLogic
  15. 15Create New LabelGmailService
  16. 16Replace MeNo OpLogic
  17. 17Extract Email DataSetLogic

How it's built

Starts on
A clock
Steps
17, with 1 branch, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.