Automation library · Money admin

Generate and email PDF invoices from Google Sheets

Started by a change in a Google Sheet, and works across Gmail, Google Drive and Google Sheets. 10 steps, 1 branch: a working afternoon to understand properly.

Medium

10 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Logic 3Service 6

The steps in the order they run, from what starts it.

  1. 1When New Order AddedGoogle Sheets triggerStarts it
  2. 2Set Workflow ConfigurationSetLogic
  3. 3Create Invoice HTMLCodeLogic
  4. 4Validate OrderIfLogic
  5. 5Convert HTML to PDFAcrewityService
  6. 6Update Order as FailedGoogle SheetsService
  7. 7Transform PDF to FileConvert To FileService
  8. 8Send Invoice via EmailGmailService
  9. 9Save Invoice to DriveGoogle DriveService
  10. 10Update Order as InvoicedGoogle SheetsService

How it's built

Starts on
A change in a Google Sheet
Steps
10, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Drive, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a change in a Google Sheet.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.