Automation library · Data collection

Extract tasks from Google Drive screenshots with OpenAI

Started by an event in a connected app, and works across Google Drive, Google Sheets and Slack. It hands the judgement calls to OpenAI. 11 steps, 2 branches, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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11 stepsMedium: a working afternoon
2Branches: places the flow splits
1Loop or waits
3Services it connects to

The flow

Starts it 1Model 1Logic 5Service 4

The steps in the order they run, from what starts it.

  1. 1Watch Task Screenshots FolderGoogle Drive triggerStarts it
  2. 2Download New ScreenshotGoogle DriveService
  3. 3AI – Extract Tasks from ScreenshotOpen AiModel
  4. 4Parse AI Task JSONCodeLogic
  5. 5Expand Tasks with File DetailsCodeLogic
  6. 6Filter Empty Task TitlesIfLogic
  7. 7Add Task Row to SheetGoogle SheetsService
  8. 8Fetch All Slack UsersSlackService
  9. 9Skip Bot AccountsIfLogic
  10. 10Loop Through Human UsersSplit In BatchesLogic
  11. 11Send Slack DM per UserSlackService

How it's built

Starts on
An event in a connected app
Steps
11, with 2 branches, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Google Drive, Google Sheets, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Google Drive, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.