Automation library · Alerts and monitoring

Extract PDF itineraries to Google Sheets with OpenAI and Gmail

Started by someone submitting a form, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI. 8 steps, 1 loop or waits: small enough to read in one sitting and change without fear.

SmallCalls a model: OpenAI

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8 stepsSmall: readable in one sitting
0Branches: places the flow splits
1Loop or waits
2Services it connects to

The flow

Starts it 1Model 3Logic 2Service 2

The steps in the order they run, from what starts it.

  1. 1OpenAI Chat ModelLm Chat Open AiModel
  2. 2Form receives multiple PDF filesForm triggerStarts it
  3. 3Analyzes & extract PDFInformation ExtractorModel
  4. 4Split Files processes each PDF individuallySplit OutLogic
  5. 5Extracted information to Google SheetsGoogle SheetsService
  6. 6Loop Over Items ensures each documentSplit In BatchesLogic
  7. 7Create EmailOpen AiModel
  8. 8email confirmation sent with resultsGmailService

How it's built

Starts on
Someone submitting a form
Steps
8, 1 loop or waits
Size
Small: readable in one sitting
Connects to
Gmail, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Not long. At 8 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 8 steps before you point it at anything that matters.