The flow
Starts it 1Logic 4Service 7
The steps in the order they run, from what starts it.
- 1Gmail TriggerGmail triggerStarts it
- 2Get messageGmailService
- 3Rename binaryCodeLogic
- 4PDF Vector - Extract InvoicePdf VectorService
- 5Validate invoiceCodeLogic
- 6PO lookupGoogle SheetsService
- 7Check PO matchCodeLogic
- 8PO match?IfLogic
- 9Log approvedGoogle SheetsService
- 10Log flaggedGoogle SheetsService
- 11Confirm approvedGmailService
- 12Alert flaggedGmailService
How it's built
- Starts on
- An arriving email
- Steps
- 12, with 1 branch
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Sheets
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on an arriving email.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 12 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Before you run itNothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.