Automation library · Data collection

Event Sponsor Matching with Google Sheets and OpenAI

Started by a clock, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI. 14 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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14 stepsMedium: a working afternoon
1Branch: places the flow splits
1Loop or waits
2Services it connects to

The flow

Starts it 1Model 1Logic 8Service 4

The steps in the order they run, from what starts it.

  1. 1Run Weekdays at 9 AMSchedule triggerStarts it
  2. 2Set Workflow VariablesSetLogic
  3. 3Fetch Sponsors SheetGoogle SheetsService
  4. 4Fetch Packages SheetGoogle SheetsService
  5. 5Loop Over SponsorsSplit In BatchesLogic
  6. 6Aggregate PackagesAggregateLogic
  7. 7Merge Sponsor with PackagesMergeLogic
  8. 8Prepare AI ContextSetLogic
  9. 9Match Packages with GPT-4oOpen AiModel
  10. 10Parse AI ResponseSetLogic
  11. 11Extract Top Match RankingsCodeLogic
  12. 12If Match Score ≥ 70IfLogic
  13. 13Send Match Summary via GmailGmailService
  14. 14Log Results to Google SheetsGoogle SheetsService

How it's built

Starts on
A clock
Steps
14, with 1 branch, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 14 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.