Automation library · AI assistants

Create manager tasks from Keephub form submissions with OpenAI

Started by another system calling it. It calls services over plain HTTP rather than through connectors. It hands the judgement calls to OpenAI. 16 steps, 2 branches: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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16 stepsMedium: a working afternoon
2Branches: places the flow splits
0Loops or waits
0Services by connector: it calls them over plain HTTP

The flow

Starts it 1Model 1Logic 9Service 5

The steps in the order they run, from what starts it.

  1. 1Keephub Form WebhookWebhookStarts it
  2. 2Status Change?IfLogic
  3. 3Is Edit?IfLogic
  4. 4Extract Form DataCodeLogic
  5. 5Get SubmitterKeephubService
  6. 6Resolve Org NodeCodeLogic
  7. 7Get Parent NodeKeephubService
  8. 8Extract Parent TargetCodeLogic
  9. 9Get Root NodeKeephubService
  10. 10Get Form SchemaKeephubService
  11. 11Extract Root TargetCodeLogic
  12. 12⚙️ ConfigSetLogic
  13. 13Build AI PromptCodeLogic
  14. 14Design Task with AIOpen AiModel
  15. 15Compose TaskCodeLogic
  16. 16Create TaskKeephubService

How it's built

Starts on
Another system calling it
Steps
16, with 2 branches
Size
Medium: a working afternoon
Connects to
Nothing by connector; it calls services over plain HTTP
Model
OpenAI

Questions

What does it need to run?

An n8n account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.