Automation library · Money admin

Create AI proposals from Fireflies transcripts with OpenAI

Started by another system calling it, and works across Gmail, Google Docs, Google Drive and Telegram. It hands the judgement calls to OpenAI. 25 steps, 4 branches, 2 loops or waits: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAI

Download free
25 stepsLarge: read it before trusting it with anything live
4Branches: places the flow splits
2Loops or waits
4Services it connects to

The flow

Starts it 2Model 2Logic 8Service 13

The steps in the order they run, from what starts it.

  1. 1When Transcript ReadyWebhookStarts it
  2. 2Respond 200 OKRespond To WebhookStarts it
  3. 3Get Full TranscriptHttp RequestService
  4. 4If Transcript ExistsIfLogic
  5. 5Classify Meeting TypeOpen AiModel
  6. 6Notify Transcript ErrorTelegramService
  7. 7If Proposal NeededIfLogic
  8. 8Generate Proposal ContentOpen AiModel
  9. 9Notify No Proposal NeededTelegramService
  10. 10Prepare Proposal DataSetLogic
  11. 11Copy Proposal TemplateGoogle DriveService
  12. 12Fill Template PlaceholdersGoogle DocsService
  13. 13Export Doc as PDFHttp RequestService
  14. 14Save PDF to DriveGoogle DriveService
  15. 15Send Approval RequestTelegramService
  16. 16Wait for ApprovalWaitLogic
  17. 17If ApprovedIfLogic
  18. 18If Client Email ExistsIfLogic
  19. 19Notify Proposal RejectedTelegramService
  20. 20Prepare Email DataSetLogic
  21. 21Ask for Client EmailTelegramService
  22. 22Download PDF from DriveGoogle DriveService
  23. 23Wait for Email ReplyWaitLogic
  24. 24Send Proposal EmailGmailService
  25. 25Confirm Email SentTelegramService

How it's built

Starts on
Another system calling it
Steps
25, with 4 branches, 2 loops or waits
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Docs, Google Drive, Telegram
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Docs, Google Drive and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 25 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 25 steps before you point it at anything that matters.