Automation library · Alerts and monitoring

Capture vendor status updates with Google Sheets

Started by another system calling it, and works across Email and Google Sheets. 17 steps, 1 branch: a working afternoon to understand properly.

Medium

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17 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 4Logic 8Service 5

The steps in the order they run, from what starts it.

  1. 1Every Monday at 8amSchedule triggerStarts it
  2. 2When Vendor Clicks Status LinkWebhookStarts it
  3. 3ConfigCodeLogic
  4. 4Read Sheet to Validate TokenGoogle SheetsService
  5. 5Read Vendors from SheetGoogle SheetsService
  6. 6Validate Token and StatusCodeLogic
  7. 7Filter Active Vendors OnlyFilterLogic
  8. 8If Token is ValidIfLogic
  9. 9Generate Tokens and Status LinksCodeLogic
  10. 10Write Status to SheetGoogle SheetsService
  11. 11Build Confirmation PageCodeLogic
  12. 12Build Error PageCodeLogic
  13. 13Write Token to SheetGoogle SheetsService
  14. 14Show Confirmation Page to VendorRespond To WebhookStarts it
  15. 15Show Error Page to VendorRespond To WebhookStarts it
  16. 16Preserve Vendor PayloadCodeLogic
  17. 17Send Ping Email to VendorEmail SendService

How it's built

Starts on
Another system calling it
Steps
17, with 1 branch
Size
Medium: a working afternoon
Connects to
Email, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Email and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.