Automation library · AI assistants

Automated Client Intake & Job Description Generator

Started by an arriving email, and works across Gmail and Google Drive. It hands the judgement calls to Gemini. 12 steps, 2 branches: a working afternoon to understand properly.

MediumCalls a model: Gemini

12 stepsMedium: a working afternoon
2Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 2Logic 5Service 4

The steps in the order they run, from what starts it.

  1. 1Gmail TriggerGmail triggerStarts it
  2. 2Google Gemini Chat ModelLm Chat Google GeminiModel
  3. 3Code - Parse EmailCodeLogic
  4. 4AI AgentAgentModel
  5. 5If1IfLogic
  6. 6Code in JavaScriptCodeLogic
  7. 7Upload fileGoogle DriveService
  8. 8Switch1SwitchLogic
  9. 9Extract from File1Extract From FileService
  10. 10Extract from FileExtract From FileService
  11. 11Extract from File2Extract From FileService
  12. 12MergeMergeLogic

How it's built

Starts on
An arriving email
Steps
12, with 2 branches
Size
Medium: a working afternoon
Connects to
Gmail, Google Drive
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Drive accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 12 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.