Automation library · Content

Automate newsletter creation & client delivery with OpenAI

Started by a clock, and works across Gmail, Google Drive and Google Sheets. It hands the judgement calls to OpenAI. 15 steps, 2 branches, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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15 stepsMedium: a working afternoon
2Branches: places the flow splits
1Loop or waits
3Services it connects to

The flow

Starts it 2Model 1Logic 4Service 8

The steps in the order they run, from what starts it.

  1. 1When clicking 'Test workflow'Manual triggerStarts it
  2. 2Schedule TriggerSchedule triggerStarts it
  3. 3Get topic from newsletter sheetGoogle SheetsService
  4. 4Pick records to send email to clientGoogle SheetsService
  5. 5Validate Status as PendingIfLogic
  6. 6Validate Status as ApprovedIfLogic
  7. 7Create HTML for NewsletterOpen AiModel
  8. 8Get Client email addressGoogle SheetsService
  9. 9Prepare Data to create word docCodeLogic
  10. 10Loop Over ItemsSplit In BatchesLogic
  11. 11Upload doc to google driveGoogle DriveService
  12. 12Update status as SentGoogle SheetsService
  13. 13Send email to clientGmailService
  14. 14Send an email to adminGmailService
  15. 15Update Status as GeneratedGoogle SheetsService

How it's built

Starts on
A clock
Steps
15, with 2 branches, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Drive, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.