Automation library · Lead generation

Automate lead calling with VAPI and Google Sheets

Started by another system calling it, and works across Google Calendar and Google Sheets. 9 steps, 1 loop or waits: a working afternoon to understand properly.

Medium

9 stepsMedium: a working afternoon
0Branches: places the flow splits
1Loop or waits
2Services it connects to

The flow

Starts it 3Logic 3Service 3

The steps in the order they run, from what starts it.

  1. 1New Lead Trigger (Excel)Google Sheets triggerStarts it
  2. 2VAPI Call Response WebhookWebhookStarts it
  3. 3Prepare Lead DataSetLogic
  4. 4Store User Response (Sheet)Google SheetsService
  5. 5Loop Through LeadsSplit In BatchesLogic
  6. 6Extract Booking/Order InfoCodeLogic
  7. 7Start Marketing Call (VAPI)Http RequestService
  8. 8Schedule Delivery/Table BookingGoogle CalendarService
  9. 9Send Response to VAPIRespond To WebhookStarts it

How it's built

Starts on
Another system calling it
Steps
9, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Google Calendar, Google Sheets
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Google Calendar and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 9 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 9 steps before you point it at anything that matters.