Automation library · AI assistants

AI-powered email forwarding to WhatsApp with Gmail and Outlook

Started by an arriving email, and works across Gmail. It hands the judgement calls to Gemini. 18 steps: a working afternoon to understand properly.

MediumCalls a model: Gemini

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18 stepsMedium: a working afternoon
0Branches: places the flow splits
0Loops or waits
1Service it connects to

The flow

Starts it 3Model 6Logic 3Service 6

The steps in the order they run, from what starts it.

  1. 1Google Gemini Chat ModelLm Chat Google GeminiModel
  2. 2Gmail TriggerGmail triggerStarts it
  3. 3Google Gemini Chat Model1Lm Chat Google GeminiModel
  4. 4Microsoft Outlook TriggerMicrosoft Outlook triggerStarts it
  5. 5Google Gemini Chat Model3Lm Chat Google GeminiModel
  6. 6Microsoft Outlook Trigger1Microsoft Outlook triggerStarts it
  7. 7Filter & Format Email (Gmail)AgentModel
  8. 8Parse Gmail DataCodeLogic
  9. 9Filter & Format Email (Outlook Personal)AgentModel
  10. 10Mark as Read (Outlook Personal)Http RequestService
  11. 11Filter & Format Email (Outlook Business)AgentModel
  12. 12Mark as Read (Outlook Business)Http RequestService
  13. 13Mark as Read (Gmail)GmailService
  14. 14Send to WhatsApp (Gmail)Evolution ApiService
  15. 15Send to WhatsApp (Outlook Personal)Evolution ApiService
  16. 16Parse Outlook Personal DataCodeLogic
  17. 17Send to WhatsApp (Outlook Business)Evolution ApiService
  18. 18Parse Outlook Business DataCodeLogic

How it's built

Starts on
An arriving email
Steps
18
Size
Medium: a working afternoon
Connects to
Gmail
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Gmail account, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.