Automation library · Documents and files

AI-powered document processing & organization with Gemini

Started by another system calling it, and works across Google Drive and Google Sheets. It hands the judgement calls to Gemini and OpenAI. 10 steps: a working afternoon to understand properly.

MediumCalls a model: Gemini, OpenAI

10 stepsMedium: a working afternoon
0Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 2Model 3Service 5

The steps in the order they run, from what starts it.

  1. 1Monitor UploadsGoogle Drive triggerStarts it
  2. 2OpenAI Chat ModelLm Chat Open AiModel
  3. 3Append rowHttp Request ToolService
  4. 4Get row(s) from sheetsGoogle Sheets ToolService
  5. 5Receives Extracted DataWebhookStarts it
  6. 6Download FileGoogle DriveService
  7. 7AI Agent for Storing DynamicallyAgentModel
  8. 8Check Document TypeGoogle GeminiModel
  9. 9Download File2Google DriveService
  10. 10VLM Run for ExtractionVlm RunService

How it's built

Starts on
Another system calling it
Steps
10
Size
Medium: a working afternoon
Connects to
Google Drive, Google Sheets
Model
Gemini, OpenAI

Questions

What does it need to run?

An n8n account, plus your own Google Drive and Google Sheets accounts, and a key for Gemini and OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Gemini and OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.