# Weekly client re-engagement system with Gmail and Sheets: n8n workflow

> Started by a clock, and works across Gmail, GoHighLevel, Google Sheets and Slack. 11 steps, 1 branch: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/weekly-client-re-engagement-system-with-gmail-and-sheets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [CRM](https://millionrounds.com/workflows?category=CRM#library)

# Weekly client re-engagement system with Gmail and Sheets

Started by a clock, and works across Gmail, GoHighLevel, Google Sheets and Slack. 11 steps, 1 branch: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fweekly-client-re-engagement-system-with-gmail-and-sheets)

**11 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 2 Logic 4 Service 5

The steps in the order they run, from what starts it.

- 1 **Trigger: Weekly Scheduler** Schedule trigger *Starts it*
- 2 **Error Trigger** Error trigger *Starts it*
- 3 **Fetch HighLevel Contacts** High Level *Service*
- 4 **Send Error Alert to Slack** Slack *Service*
- 5 **Filter Inactive Contacts (14+ days)** Code *Logic*
- 6 **Split Clients Array** Split Out *Logic*
- 7 **IF: Needs Attention** If *Logic*
- 8 **Send Re-engagement Email** Gmail *Service*
- 9 **Log Inactive Client in Google Sheets** Google Sheets *Service*
- 10 **Format Slack Message** Code *Logic*
- 11 **Send Slack Notification to Account Manager** Slack *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 11, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, GoHighLevel, Google Sheets, Slack
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail, GoHighLevel, Google Sheets and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fweekly-client-re-engagement-system-with-gmail-and-sheets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[GoHighLevel](https://millionrounds.com/workflows?service=GoHighLevel#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also crm, with the same services where possible, closest in size first.

- [**Automate email follow-ups with Gmail and Google Sheets** 11 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-email-follow-ups-with-gmail-and-google-sheets)
- [**Convert LinkedIn company URLs to Sales Navigator URLs** 11 steps · Google Sheets](https://millionrounds.com/workflow/convert-linkedin-company-urls-to-sales-navigator-urls)
- [**Make outbound sales calls from Google Sheets with Retell AI** 11 steps · Google Sheets](https://millionrounds.com/workflow/make-outbound-sales-calls-from-google-sheets-with-retell-ai)
- [**Make outbound sales calls from Google Sheets with VAPI** 11 steps · Google Sheets](https://millionrounds.com/workflow/make-outbound-sales-calls-from-google-sheets-with-vapi)
- [**Route Facebook Story replies to Slack, Telegram** 11 steps · Slack, Supabase](https://millionrounds.com/workflow/route-facebook-story-replies-to-slack-telegram)
- [**Salesforce to S3 file migration & cleanup with Slack** 11 steps · S3, Salesforce](https://millionrounds.com/workflow/salesforce-to-s3-file-migration-and-cleanup-with-slack)