# Voice memos into daily journals & tasks with Gemini: n8n workflow

> Started by another system calling it, and works across Google Drive. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/voice-memos-into-daily-journals-and-tasks-with-gemini (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [AI assistants](https://millionrounds.com/workflows?category=AI+assistants#library)

# Voice memos into daily journals & tasks with Gemini

Started by another system calling it, and works across Google Drive. It hands the judgement calls to Gemini. 29 steps, 2 branches, 2 loops or waits: large, and worth reading before you trust it with anything live.

Large Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fvoice-memos-into-daily-journals-and-tasks-with-gemini)

**29 steps** Large: read it before trusting it with anything live

**2** Branches: places the flow splits

**2** Loops or waits

**1** Service it connects to

## The flow

Starts it 2 Model 2 Logic 14 Service 11

The steps in the order they run, from what starts it.

- 1 **Webhook** Webhook *Starts it*
- 2 **Schedule Trigger** Schedule trigger *Starts it*
- 3 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 4 **Check if app ran on memory** If *Logic*
- 5 **Google Drive2** Google Drive *Service*
- 6 **AI Agent1** Agent *Model*
- 7 **Fix Transcript and extract relevant values** Set *Logic*
- 8 **Do Nothing** No Op *Logic*
- 9 **Loop Over Items** Split In Batches *Logic*
- 10 **Edit Fields4** Set *Logic*
- 11 **Build Markdown Transcription** Set *Logic*
- 12 **Check for Tasks** If *Logic*
- 13 **Sort** Sort *Logic*
- 14 **Google Drive3** Google Drive *Service*
- 15 **Convert to File2** Convert To File *Service*
- 16 **Convert Transcription to MD file** Convert To File *Service*
- 17 **extract tasks** Set *Logic*
- 18 **Aggregate** Aggregate *Logic*
- 19 **Extract from File** Extract From File *Service*
- 20 **Google Drive4** Google Drive *Service*
- 21 **Upload Transcription to Gdrive for Long Term** Google Drive *Service*
- 22 **Upload Daily Summary to GDrive** Google Drive *Service*
- 23 **Split Out tasks** Split Out *Logic*
- 24 **Edit Fields5** Set *Logic*
- 25 **Google Drive5** Google Drive *Service*
- 26 **Create Google Tasks** Google Tasks *Service*
- 27 **Wait** Wait *Logic*
- 28 **Google Drive6** Google Drive *Service*
- 29 **Replace Me** No Op *Logic*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 29, with 2 branches, 2 loops or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Google Drive
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Google Drive account, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 29 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 29 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fvoice-memos-into-daily-journals-and-tasks-with-gemini)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)

## Workflows like it

Also ai assistants, with the same services where possible, closest in size first.

- [**Build an All-Source Knowledge Assistant with Claude and RAG** 30 steps · calls a model · Google Drive, Supabase vectors](https://millionrounds.com/workflow/build-an-all-source-knowledge-assistant-with-claude-and-rag)
- [**Build a dual-stage RAG chat assistant with Google Drive** 27 steps · calls a model · Google Drive, Pinecone](https://millionrounds.com/workflow/build-a-dual-stage-rag-chat-assistant-with-google-drive)
- [**Place products on AI generated backgrounds with Google Imagen** 27 steps · calls a model · Google Drive](https://millionrounds.com/workflow/place-products-on-ai-generated-backgrounds-with-google-image)
- [**Voice AI chatbot with OpenAI and RAG** 27 steps · calls a model · Google Drive, Qdrant](https://millionrounds.com/workflow/voice-ai-chatbot-with-openai-and-rag)
- [**Generate LinkedIn carousel images from text with Mistral** 26 steps · calls a model · Google Drive, S3](https://millionrounds.com/workflow/generate-linkedin-carousel-images-from-text-with-mistral)
- [**AI inbox assistant with OpenAI and Gmail** 25 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/ai-inbox-assistant-with-openai-and-gmail)