# Vet community membership applications with Gemini and Telegram: n8n workflow

> Started by someone submitting a form, and works across Gmail, Google Sheets and Telegram. It puts Gemini behind a retrieval step, so answers are drawn from...

Source: https://millionrounds.com/workflow/vet-community-membership-applications-with-gemini-and-telegr (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Chat assistants](https://millionrounds.com/workflows?category=Chat+assistants#library)

# Vet community membership applications with Gemini and Telegram

Started by someone submitting a form, and works across Gmail, Google Sheets and Telegram. It puts Gemini behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 18 steps, 2 branches: a working afternoon to understand properly.

Medium Calls a model: Gemini Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fvet-community-membership-applications-with-gemini-and-telegr)

**18 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Model 5 Logic 4 Service 8

The steps in the order they run, from what starts it.

- 1 **On form submission** Form trigger *Starts it*
- 2 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 3 **Calculator** Tool Calculator *Model*
- 4 **Structured Output Parser** Output Parser Structured *Model*
- 5 **Web Search tavily** Tavily Tool *Service*
- 6 **Run an Actor in Apify** Apify Tool *Service*
- 7 **Simple Memory** Memory Buffer Window *Model*
- 8 **Edit Fields** Set *Logic*
- 9 **AI Agent** Agent *Model*
- 10 **If** If *Logic*
- 11 **Send message and wait for response** Telegram *Service*
- 12 **Send message and wait for response1** Telegram *Service*
- 13 **Send approval/Invite email** Gmail *Service*
- 14 **Switch** Switch *Logic*
- 15 **Append row in sheet** Google Sheets *Service*
- 16 **Send a Rejection email** Gmail *Service*
- 17 **No Operation, do nothing** No Op *Logic*
- 18 **Append row in sheet1** Google Sheets *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 18, with 2 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Sheets, Telegram
- **Model:** Gemini
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Telegram accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls Gemini. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fvet-community-membership-applications-with-gemini-and-telegr)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also chat assistants, with the same services where possible, closest in size first.

- [**AI Event Feedback Analyzer with Google Forms and OpenAI** 18 steps · calls a model · Google Docs, Google Sheets](https://millionrounds.com/workflow/ai-event-feedback-analyzer-with-google-forms-and-openai)
- [**Advanced multi-source RSS feed intelligence agent with Gemini** 18 steps · calls a model · Gmail, RSS](https://millionrounds.com/workflow/advanced-multi-source-rss-feed-intelligence-agent-with-gemin)
- [**Detect Binance USDT volume spikes with OpenAI and Telegram** 18 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/detect-binance-usdt-volume-spikes-with-openai-and-telegram)
- [**Detect missing alcohol test records with Gemini and Gmail** 18 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/detect-missing-alcohol-test-records-with-gemini-and-gmail)
- [**Edit Google Sheets by chat with OpenAI** 18 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/edit-google-sheets-by-chat-with-openai)
- [**Generate and approve Twitter news tweets with Groq** 18 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/generate-and-approve-twitter-news-tweets-with-groq)