# Validate staff certifications for upcoming sessions: n8n workflow

> Started by a clock, and works across Gmail, Google Calendar, Google Sheets, Slack and one other.

Source: https://millionrounds.com/workflow/validate-staff-certifications-for-upcoming-sessions (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Validate staff certifications for upcoming sessions

Started by a clock, and works across Gmail, Google Calendar, Google Sheets, Slack and one other. 18 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fvalidate-staff-certifications-for-upcoming-sessions)

**18 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**1** Loop or waits

**5** Services it connects to

## The flow

Starts it 1 Logic 11 Service 6

The steps in the order they run, from what starts it.

- 1 **Weekly Radar Trigger** Schedule trigger *Starts it*
- 2 **Workflow Configuration** Set *Logic*
- 3 **Read Staff Roster** Google Sheets *Service*
- 4 **Read Session Staffing Map** Google Sheets *Service*
- 5 **Load Coverage Rules** Data Table *Service*
- 6 **Fetch Upcoming Sessions** Google Calendar *Service*
- 7 **Extract Session Code Token** Set *Logic*
- 8 **Validate Certs On Session Date** Code *Logic*
- 9 **Route Sessions By Coverage Status** Switch *Logic*
- 10 **Mark Fix Required** Set *Logic*
- 11 **Mark Unmatched Warning** Set *Logic*
- 12 **Mark Covered Session** Set *Logic*
- 13 **Collect Report Sections** Merge *Logic*
- 14 **Compose Coverage Report** Code *Logic*
- 15 **Post Fix List To Slack** Slack *Service*
- 16 **Build Staffer Expiry Notices** Code *Logic*
- 17 **Loop Staffer Notices** Split In Batches *Logic*
- 18 **Send Expiry Renewal Email** Gmail *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 18, with 1 branch, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Calendar, Google Sheets, Slack, n8n data table
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar, Google Sheets and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fvalidate-staff-certifications-for-upcoming-sessions)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)[n8n data table](https://millionrounds.com/workflows?service=n8n+data+table#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Auto-schedule Instagram & Facebook posts from Google Sheets** 18 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/auto-schedule-instagram-and-facebook-posts-from-google-sheet)
- [**Automate Everhour time-off sync to Google Calendar** 18 steps · Google Calendar](https://millionrounds.com/workflow/automate-everhour-time-off-sync-to-google-calendar)
- [**Book paid legal appointments with Stripe and Google Calendar** 18 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/book-paid-legal-appointments-with-stripe-and-google-calendar)
- [**Manage PTO requests and emoji approvals with Slack and Gemini** 18 steps · Google Calendar, Google Sheets](https://millionrounds.com/workflow/manage-pto-requests-and-emoji-approvals-with-slack-and-gemin)
- [**Record and confirm WhatsApp (Twilio) appointments** 18 steps · Google Sheets](https://millionrounds.com/workflow/record-and-confirm-whatsapp-twilio-appointments)
- [**Smart irrigation scheduler with Google Sheets and Slack** 18 steps · Google Sheets, Slack](https://millionrounds.com/workflow/smart-irrigation-scheduler-with-google-sheets-and-slack)