# Validate academic promotion decisions with OpenAI and Gmail: n8n workflow

> Started by a clock, and works across Email and n8n data table. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/validate-academic-promotion-decisions-with-openai-and-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [AI assistants](https://millionrounds.com/workflows?category=AI+assistants#library)

# Validate academic promotion decisions with OpenAI and Gmail

Started by a clock, and works across Email and n8n data table. It hands the judgement calls to OpenAI. 21 steps, 1 branch, 1 loop or waits: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fvalidate-academic-promotion-decisions-with-openai-and-gmail)

**21 steps** Large: read it before trusting it with anything live

**1** Branch: places the flow splits

**1** Loop or waits

**2** Services it connects to

## The flow

Starts it 1 Model 10 Logic 4 Service 6

The steps in the order they run, from what starts it.

- 1 **Schedule Trigger** Schedule trigger *Starts it*
- 2 **OpenAI Model - Performance Agent** Lm Chat Open Ai *Model*
- 3 **OpenAI Model - Governance Agent** Lm Chat Open Ai *Model*
- 4 **OpenAI Model - Calibration Agent** Lm Chat Open Ai *Model*
- 5 **Performance Validation Output Parser** Output Parser Structured *Model*
- 6 **Governance Decision Output Parser** Output Parser Structured *Model*
- 7 **Calibration Output Parser** Output Parser Structured *Model*
- 8 **Policy Compliance Checker Tool** Tool Code *Model*
- 9 **Workflow Configuration** Set *Logic*
- 10 **Performance Signal Agent Tool** Agent Tool *Model*
- 11 **Governance Agent** Agent *Model*
- 12 **Calibration Agent Tool** Agent Tool *Model*
- 13 **Fetch Performance Data** Http Request *Service*
- 14 **Fetch Policy Rules** Http Request *Service*
- 15 **Route by Decision** Switch *Logic*
- 16 **Store Approved Promotions** Data Table *Service*
- 17 **Store Rejected Cases** Data Table *Service*
- 18 **Wait for HR Review** Wait *Logic*
- 19 **Merge All Outcomes** Merge *Logic*
- 20 **Send HR Escalation Email** Email Send *Service*
- 21 **Store Audit Trail** Data Table *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 21, with 1 branch, 1 loop or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Email, n8n data table
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Email account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 21 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 21 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fvalidate-academic-promotion-decisions-with-openai-and-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)[n8n data table](https://millionrounds.com/workflows?service=n8n+data+table#library)

## Workflows like it

Also ai assistants, with the same services where possible, closest in size first.

- [**Cybersecurity Intelligence: Create Daily Digest & Viral Topics** 21 steps · calls a model · Baserow, Email](https://millionrounds.com/workflow/cybersecurity-intelligence-create-daily-digest-and-viral-top)
- [**Parse Gmail inbox and transform into Todoist tasks with OpenAI** 21 steps · calls a model · Email, Gmail](https://millionrounds.com/workflow/parse-gmail-inbox-and-transform-into-todoist-tasks-with-open)
- [**Route IAM events with OpenAI and Slack** 21 steps · calls a model · Gmail, n8n data table](https://millionrounds.com/workflow/route-iam-events-with-openai-and-slack)
- [**Draft customer-facing changelogs from merged GitHub PRs** 20 steps · calls a model · GitHub, Gmail](https://millionrounds.com/workflow/draft-customer-facing-changelogs-from-merged-github-prs)
- [**Draft dental denial appeal packets from Gmail EOBs with OpenAI** 22 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/draft-dental-denial-appeal-packets-from-gmail-eobs-with-open)
- [**Generate & deploy landing pages with OpenAI and Gemini** 20 steps · calls a model · n8n data table](https://millionrounds.com/workflow/generate-and-deploy-landing-pages-with-openai-and-gemini)