# Unified business orchestrator with Gemini and Notion: n8n workflow

> Started by an incoming Telegram message, and works across Gmail, Google Calendar, Notion and Telegram.

Source: https://millionrounds.com/workflow/unified-business-orchestrator-with-gemini-and-notion (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Unified business orchestrator with Gemini and Notion

Started by an incoming Telegram message, and works across Gmail, Google Calendar, Notion and Telegram. It puts Gemini and OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 85 steps, 1 branch: large, and worth reading before you trust it with anything live.

Large Calls a model: Gemini, OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Funified-business-orchestrator-with-gemini-and-notion)

**85 steps** Large: read it before trusting it with anything live

**1** Branch: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 2 Model 12 Service 46

The steps in the order they run, from what starts it. The first 60 of 85.

- 1 **Webhook** Webhook *Starts it*
- 2 **Listen for incoming events** Telegram trigger *Starts it*
- 3 **leadScraping** Tool Workflow *Model*
- 4 **leadResearch** Tool Workflow *Model*
- 5 **Update Products** Notion Tool *Service*
- 6 **Create Products** Notion Tool *Service*
- 7 **Product Thumbnail Maker** Tool Workflow *Model*
- 8 **Product Tags / PriceMaker** Tool Workflow *Model*
- 9 **Create Hook** Notion Tool *Service*
- 10 **Update Hooks** Notion Tool *Service*
- 11 **Create Content Entries** Notion Tool *Service*
- 12 **Update Content Entries** Notion Tool *Service*
- 13 **Create Hashtag** Notion Tool *Service*
- 14 **Create Products1** Notion Tool *Service*
- 15 **Update Notion Page5** Tool Workflow *Model*
- 16 **GENERATE SOP** Tool Workflow *Model*
- 17 **Supabase1** Supabase Tool *Service*
- 18 **Create a row in Supabase** Supabase Tool *Service*
- 19 **Update Tasks** Notion Tool *Service*
- 20 **Create Tasks** Notion Tool *Service*
- 21 **Create_Resource_Document1** Notion Tool *Service*
- 22 **Updated_Resources1** Notion Tool *Service*
- 23 **Date_Time1** Date Time Tool *Service*
- 24 **Google Gemini Chat Model1** Lm Chat Google Gemini *Model*
- 25 **Date & Time** Date Time Tool *Service*
- 26 **Structured Output Parser** Output Parser Structured *Model*
- 27 **Instagram Search** Http Request Tool *Service*
- 28 **YouTube Search** Http Request Tool *Service*
- 29 **TikTok Search** Http Request Tool *Service*
- 30 **Create Event with Attendee** Google Calendar Tool *Service*
- 31 **Create Event** Google Calendar Tool *Service*
- 32 **Get Events** Google Calendar Tool *Service*
- 33 **Delete Event** Google Calendar Tool *Service*
- 34 **Update Event** Google Calendar Tool *Service*
- 35 **Send Email** Gmail Tool *Service*
- 36 **Get Emails** Gmail Tool *Service*
- 37 **Create Draft** Gmail Tool *Service*
- 38 **Email Reply** Gmail Tool *Service*
- 39 **Get Labels** Gmail Tool *Service*
- 40 **Label Emails** Gmail Tool *Service*
- 41 **Mark Unread** Gmail Tool *Service*
- 42 **Google Gemini Chat Model13** Lm Chat Google Gemini *Model*
- 43 **Create Automations** Notion Tool *Service*
- 44 **Update Projects2** Notion Tool *Service*
- 45 **Create Projects2** Notion Tool *Service*
- 46 **Simple Memory10** Memory Buffer Window *Model*
- 47 **Google Gemini Chat Model15** Lm Chat Google Gemini *Model*
- 48 **Get Tasks1** Notion Tool *Service*
- 49 **Get Hooks** Notion Tool *Service*
- 50 **Get Products** Notion Tool *Service*
- 51 **CRM_TOOL5** Notion Tool *Service*
- 52 **Get_SOPs** Notion Tool *Service*
- 53 **SOP Fetcher** Notion Tool *Service*
- 54 **Get many child blocks in Notion1** Notion Tool *Service*
- 55 **Get_Resources2** Notion Tool *Service*
- 56 **Simple Memory6** Memory Buffer Window *Model*
- 57 **Get Content Entries** Notion Tool *Service*
- 58 **Get Hashtag Presets** Notion Tool *Service*
- 59 **Get Hashtags** Notion Tool *Service*
- 60 **Get Projects2** Notion Tool *Service*

## How it's built

- **Starts on:** An incoming Telegram message
- **Steps:** 85, with 1 branch
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Calendar, Notion, Telegram
- **Model:** Gemini, OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar, Notion and Telegram accounts, and a key for Gemini and OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming Telegram message.

Does it use AI?

Yes. It calls Gemini and OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 85 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 85 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Funified-business-orchestrator-with-gemini-and-notion)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Notion](https://millionrounds.com/workflows?service=Notion#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Automated multi-platform sales agent with Gemini** 75 steps · calls a model · Google Calendar, Postgres](https://millionrounds.com/workflow/agente-de-ventas-automatizado-multiplataforma-with-gemini)
- [**Explore n8n nodes in a visual reference library with Claude** 97 steps · calls a model · Dropbox, Email](https://millionrounds.com/workflow/explore-n8n-nodes-in-a-visual-reference-library-with-claude)
- [**2-way sync Notion and Google Calendar** 98 steps · Google Calendar, Notion](https://millionrounds.com/workflow/2-way-sync-notion-and-google-calendar)
- [**Multi-platform AI sales agent with RAG and CRM** 71 steps · calls a model · Airtable, Google Calendar](https://millionrounds.com/workflow/multi-platform-ai-sales-agent-with-rag-and-crm)
- [**Build a multi-functional Telegram bot with Gemini** 65 steps · calls a model · Google Calendar, Google Docs](https://millionrounds.com/workflow/build-a-multi-functional-telegram-bot-with-gemini)
- [**Build a WhatsApp assistant with Google Suite** 63 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/build-a-whatsapp-assistant-with-google-suite)