# Turn HR news into policy update tasks and a weekly Gmail digest: n8n workflow

> Started by a clock, and works across Gmail, Google Drive and RSS. It hands the judgement calls to Gemini and OpenAI.

Source: https://millionrounds.com/workflow/turn-hr-news-into-policy-update-tasks-and-a-weekly-gmail-dig (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [AI assistants](https://millionrounds.com/workflows?category=AI+assistants#library)

# Turn HR news into policy update tasks and a weekly Gmail digest

Started by a clock, and works across Gmail, Google Drive and RSS. It hands the judgement calls to Gemini and OpenAI. 21 steps: large, and worth reading before you trust it with anything live.

Large Calls a model: Gemini, OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fturn-hr-news-into-policy-update-tasks-and-a-weekly-gmail-dig)

**21 steps** Large: read it before trusting it with anything live

**0** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Model 5 Logic 11 Service 4

The steps in the order they run, from what starts it.

- 1 **Weekly trigger** Schedule trigger *Starts it*
- 2 **Structured output schema** Output Parser Structured *Model*
- 3 **Gemini chat model** Lm Chat Google Gemini *Model*
- 4 **OpenAI chat model** Lm Chat Open Ai *Model*
- 5 **Config** Set *Logic*
- 6 **Doc impact analyzer** Agent *Model*
- 7 **Email writer** Agent *Model*
- 8 **Read RSS feed** Rss Feed Read *Service*
- 9 **Build radar report** Code *Logic*
- 10 **Send radar email** Gmail *Service*
- 11 **Keep last 7 days** Filter *Logic*
- 12 **Cap articles** Code *Logic*
- 13 **Fetch article page** Http Request *Service*
- 14 **Combine article data** Merge *Logic*
- 15 **Extract article body** Html *Logic*
- 16 **Normalize article fields** Set *Logic*
- 17 **Clean article text** Code *Logic*
- 18 **Add id and excerpt** Code *Logic*
- 19 **List policy and template files** Google Drive *Service*
- 20 **Attach file inventory** Merge *Logic*
- 21 **Aggregate file inventory** Code *Logic*

## How it's built

- **Starts on:** A clock
- **Steps:** 21
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Drive, RSS
- **Model:** Gemini, OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and RSS accounts, and a key for Gemini and OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls Gemini and OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 21 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 21 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fturn-hr-news-into-policy-update-tasks-and-a-weekly-gmail-dig)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[RSS](https://millionrounds.com/workflows?service=RSS#library)

## Workflows like it

Also ai assistants, with the same services where possible, closest in size first.

- [**Agile project generator with ClickUp and OpenAI** 21 steps · calls a model · ClickUp, Gmail](https://millionrounds.com/workflow/agile-project-generator-with-clickup-and-openai)
- [**Cybersecurity Intelligence: Create Daily Digest & Viral Topics** 21 steps · calls a model · Baserow, Email](https://millionrounds.com/workflow/cybersecurity-intelligence-create-daily-digest-and-viral-top)
- [**Design and apply Gmail label systems with OpenAI** 21 steps · calls a model · Gmail](https://millionrounds.com/workflow/design-and-apply-gmail-label-systems-with-openai)
- [**Latest tailored economic news for business with Gemini** 21 steps · calls a model · Outlook, RSS](https://millionrounds.com/workflow/latest-tailored-economic-news-for-business-with-gemini)
- [**Parse Gmail inbox and transform into Todoist tasks with OpenAI** 21 steps · calls a model · Email, Gmail](https://millionrounds.com/workflow/parse-gmail-inbox-and-transform-into-todoist-tasks-with-open)
- [**Retrieve and answer Gmail email queries with Llama and Qdrant** 21 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/retrieve-and-answer-gmail-email-queries-with-llama-and-qdran)