# Triage job applications from Gmail with Google Sheets: n8n workflow > Started by an arriving email, and works across Email, Gmail, Google Sheets and Telegram. It hands the judgement calls to OpenAI. Source: https://millionrounds.com/workflow/triage-job-applications-from-gmail-with-google-sheets (Millionrounds; every figure on the page links to its filing or article) [Automation library](https://millionrounds.com/workflows) · [Chat assistants](https://millionrounds.com/workflows?category=Chat+assistants#library) # Triage job applications from Gmail with Google Sheets Started by an arriving email, and works across Email, Gmail, Google Sheets and Telegram. It hands the judgement calls to OpenAI. 22 steps, 5 branches: large, and worth reading before you trust it with anything live. Large Calls a model: OpenAI [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftriage-job-applications-from-gmail-with-google-sheets) **22 steps** Large: read it before trusting it with anything live **5** Branches: places the flow splits **0** Loops or waits **4** Services it connects to ## The flow Starts it 2 Model 3 Logic 9 Service 8 The steps in the order they run, from what starts it. - 1 **New Candidate Email** Gmail trigger *Starts it* - 2 **Draft and Category Schema** Output Parser Structured *Model* - 3 **Capture Workflow Errors** Error trigger *Starts it* - 4 **GPT-5.6 Drafting Model** Lm Chat Open Ai *Model* - 5 **Extract Email Context** Code *Logic* - 6 **Classify and Draft Reply** Agent *Model* - 7 **Notify Team of Failure** Telegram *Service* - 8 **Mailbox Automation or Human?** If *Logic* - 9 **Draft Came Back Clean?** If *Logic* - 10 **Resolve Thread History** Google Sheets *Service* - 11 **Skip Notification Email** No Op *Logic* - 12 **Generate Approval Token** Crypto *Service* - 13 **Flag Malformed Draft** Telegram *Service* - 14 **Thread Already Logged?** If *Logic* - 15 **Compose Log Entry** Set *Logic* - 16 **Skip Duplicate Thread** No Op *Logic* - 17 **Log Candidate to Sheets** Google Sheets *Service* - 18 **Needs Manager Approval?** If *Logic* - 19 **Send Draft for Approval** Email Send *Service* - 20 **Send Courteous Auto Reply** Email Send *Service* - 21 **Candidate Feeling Urgent?** If *Logic* - 22 **Urgent Alert on Telegram** Telegram *Service* ## How it's built - **Starts on:** An arriving email - **Steps:** 22, with 5 branches - **Size:** Large: read it before trusting it with anything live - **Connects to:** Email, Gmail, Google Sheets, Telegram - **Model:** OpenAI ## Questions What does it need to run? An n8n account, plus your own Email, Gmail, Google Sheets and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included. What starts it? It starts on an arriving email. Does it use AI? Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n. How long does it take to set up? Take your time. At 22 steps it is large: read it before trusting it with anything live. How do I import it? Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts. **Before you run it** Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 22 steps before you point it at anything that matters. ## Run it in n8n - **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n) - **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftriage-job-applications-from-gmail-with-google-sheets) - **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts. Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind. ## Connects to Each opens the other workflows that use it. [Email](https://millionrounds.com/workflows?service=Email#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library) ## Workflows like it Also chat assistants, with the same services where possible, closest in size first. - [**AI agent - RAG Telegram chatbot n8n with OpenAI** 22 steps · calls a model · Google Drive, Supabase vectors](https://millionrounds.com/workflow/ai-agent-rag-telegram-chatbot-n8n-with-openai) - [**AI-powered Telegram task assistant with Notion** 22 steps · calls a model · Notion, Telegram](https://millionrounds.com/workflow/ai-powered-telegram-task-assistant-with-notion) - [**Audit browser and proxy fingerprint/IP integrity with OpenAI** 22 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/audit-browser-and-proxy-fingerprint-ip-integrity-with-openai) - [**Audit landing page conversions with DeepSeek and Google Sheets** 22 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/audit-landing-page-conversions-with-deepseek-and-google-shee) - [**Create an AI knowledge base assistant with Ollama and PGVector** 22 steps · calls a model · Telegram](https://millionrounds.com/workflow/create-an-ai-knowledge-base-assistant-with-ollama-and-pgvect) - [**Detect multi-source transaction fraud and reconcile finances** 22 steps · calls a model · Gmail, Postgres](https://millionrounds.com/workflow/detect-multi-source-transaction-fraud-and-reconcile-finances)