# Triage and reply to Gmail with Claude: n8n workflow template

> Started by an arriving email, and works across Airtable, Gmail, Google Sheets and Slack. 17 steps, 2 branches: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/triage-and-reply-to-gmail-with-claude (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Alerts and monitoring](https://millionrounds.com/workflows?category=Alerts+and+monitoring#library)

# Triage and reply to Gmail with Claude

Started by an arriving email, and works across Airtable, Gmail, Google Sheets and Slack. 17 steps, 2 branches: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftriage-and-reply-to-gmail-with-claude)

**17 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Logic 5 Service 11

The steps in the order they run, from what starts it.

- 1 **Gmail Trigger** Gmail trigger *Starts it*
- 2 **Extract Email Data** Set *Logic*
- 3 **Check If Already Processed** Http Request *Service*
- 4 **Classify Email** Http Request *Service*
- 5 **Parse Classification** Code *Logic*
- 6 **Route by Category** Switch *Logic*
- 7 **Draft Reply** Http Request *Service*
- 8 **Label Promotional** Gmail *Service*
- 9 **Merge Draft With Email** Code *Logic*
- 10 **Archive Promotional** Gmail *Service*
- 11 **Create Gmail Draft** Gmail *Service*
- 12 **Log Promotional Sender** Google Sheets *Service*
- 13 **Is Priority?** If *Logic*
- 14 **Send Alert** Slack *Service*
- 15 **Create Task** Airtable *Service*
- 16 **Mark Message Processed** Http Request *Service*
- 17 **Log Normal Email** Google Sheets *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 17, with 2 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Airtable, Gmail, Google Sheets, Slack
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Airtable, Gmail, Google Sheets and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftriage-and-reply-to-gmail-with-claude)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also alerts and monitoring, with the same services where possible, closest in size first.

- [**Archive Outlook email attachments to DATEV DMS with Slack** 17 steps · Outlook, Slack](https://millionrounds.com/workflow/archive-outlook-email-attachments-to-datev-dms-with-slack)
- [**Automate security alert triage with NixGuard AI** 17 steps · Slack](https://millionrounds.com/workflow/automate-security-alert-triage-with-nixguard-ai)
- [**Automatic backup of workflows to GitHub with Gmail** 17 steps · Gmail, Telegram](https://millionrounds.com/workflow/automatic-backup-of-workflows-to-github-with-gmail)
- [**BlueOps Auto CVE & IOC feed ingestor with Google Sheets** 17 steps · Email, Google Sheets](https://millionrounds.com/workflow/blueops-auto-cve-and-ioc-feed-ingestor-with-google-sheets)
- [**Capture vendor status updates with Google Sheets** 17 steps · Email, Google Sheets](https://millionrounds.com/workflow/capture-vendor-status-updates-with-google-sheets)
- [**Create a multi-model AI chatbot with Telegram and AIMLAPI** 17 steps · Google Sheets, Telegram](https://millionrounds.com/workflow/create-a-multi-model-ai-chatbot-with-telegram-and-aimlapi)