# Triage and log customer inquiries from Gmail and web forms: n8n workflow

> Started by another system calling it, and works across Airtable, Gmail and Slack. It hands the judgement calls to Groq.

Source: https://millionrounds.com/workflow/triage-and-log-customer-inquiries-from-gmail-and-web-forms (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Customer support](https://millionrounds.com/workflows?category=Customer+support#library)

# Triage and log customer inquiries from Gmail and web forms

Started by another system calling it, and works across Airtable, Gmail and Slack. It hands the judgement calls to Groq. 12 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: Groq

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftriage-and-log-customer-inquiries-from-gmail-and-web-forms)

**12 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 2 Model 2 Logic 3 Service 5

The steps in the order they run, from what starts it.

- 1 **When Gmail Received** Gmail trigger *Starts it*
- 2 **When Form Submitted** Webhook *Starts it*
- 3 **Groq Model for Inquiries** Lm Chat Groq *Model*
- 4 **Set Gmail Inquiry Fields** Set *Logic*
- 5 **Set Form Inquiry Fields** Set *Logic*
- 6 **Inquiry Analysis Agent** Agent *Model*
- 7 **Check Duplicates in Airtable** Airtable *Service*
- 8 **Send Slack Inquiry Update** Slack *Service*
- 9 **If Entry is Duplicate** If *Logic*
- 10 **Send Email Inquiry Confirmation** Gmail *Service*
- 11 **Notify Duplicate in Slack** Slack *Service*
- 12 **Add New Entry to Airtable** Airtable *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 12, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Airtable, Gmail, Slack
- **Model:** Groq

## Questions

What does it need to run?

An n8n account, plus your own Airtable, Gmail and Slack accounts, and a key for Groq. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Groq. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 12 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftriage-and-log-customer-inquiries-from-gmail-and-web-forms)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also customer support, with the same services where possible, closest in size first.

- [**AI WhatsApp Support Agent: GPT-4o + Persistent Memory (Supabase)** 12 steps · calls a model · Slack, Supabase](https://millionrounds.com/workflow/ai-whatsapp-support-agent-gpt-4o-persistent-memory-supabase)
- [**AI-Powered LINE Bot: Automate Customer Support & Task Automation** 12 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/ai-powered-line-bot-automate-customer-support-and-task-autom)
- [**AI-powered WhatsApp support automation system with OpenAI** 12 steps · calls a model · Google Sheets, HubSpot](https://millionrounds.com/workflow/ai-powered-whatsapp-support-automation-system-with-openai)
- [**Automate Zendesk Support replies with Google Sheets and Gmail** 12 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-zendesk-support-replies-with-google-sheets-and-gmai)
- [**Automate internal complaint resolution with Jotform and Gemini** 12 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-internal-complaint-resolution-with-jotform-and-gemi)
- [**Automated product email support with OpenAI and Pinecone RAG** 12 steps · calls a model · Gmail, Pinecone](https://millionrounds.com/workflow/automated-product-email-support-with-openai-and-pinecone-rag)