# Track tenant reference requests with Gmail and Google Sheets: n8n workflow

> Started by someone submitting a form, and works across Email, Gmail and Google Sheets. 19 steps, 2 branches, 1 loop or waits: a working afternoon to...

Source: https://millionrounds.com/workflow/track-tenant-reference-requests-with-gmail-and-google-sheets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Track tenant reference requests with Gmail and Google Sheets

Started by someone submitting a form, and works across Email, Gmail and Google Sheets. 19 steps, 2 branches, 1 loop or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftrack-tenant-reference-requests-with-gmail-and-google-sheets)

**19 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**1** Loop or waits

**3** Services it connects to

## The flow

Starts it 3 Logic 3 Service 13

The steps in the order they run, from what starts it.

- 1 **When Form Submitted** Form trigger *Starts it*
- 2 **When Feedback Received** Form trigger *Starts it*
- 3 **Hourly Schedule Trigger** Schedule trigger *Starts it*
- 4 **Append to Tenant Tracker** Google Sheets *Service*
- 5 **Append Landlord Response** Google Sheets *Service*
- 6 **Fetch Overdue Entries** Google Sheets *Service*
- 7 **Email Reference Request** Email Send *Service*
- 8 **Notify Sheet Write Failure** Gmail *Service*
- 9 **Log Raw Landlord Feedback** Google Sheets *Service*
- 10 **Check If Overdue 49 Hours** If *Logic*
- 11 **Wait 48 Hours** Wait *Logic*
- 12 **Notify Email Failure** Gmail *Service*
- 13 **Email Escalation to Agent** Email Send *Service*
- 14 **Read For Reminder Check** Google Sheets *Service*
- 15 **Update to Escalated Status** Google Sheets *Service*
- 16 **Check Pending Status** If *Logic*
- 17 **Email Reminder to Landlord** Email Send *Service*
- 18 **Update Reminder Sent Status** Google Sheets *Service*
- 19 **Email Alert to Agent** Email Send *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 19, with 2 branches, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Email, Gmail, Google Sheets
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Email, Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftrack-tenant-reference-requests-with-gmail-and-google-sheets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

- [**AI Job Email Organizer (GPT-5.2) - Auto-categorize job emails** 19 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/ai-job-email-organizer-gpt-5-2-auto-categorize-job-emails)
- [**Automated client onboarding & project setup with ClickUp** 19 steps · ClickUp, Gmail](https://millionrounds.com/workflow/automated-client-onboarding-and-project-setup-with-clickup)
- [**Bulk aggregation with Google Sheets** 19 steps · Google Sheets](https://millionrounds.com/workflow/bulk-aggregation-with-google-sheets)
- [**Chase stalled enquiries and send a weekday morning digest** 19 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/chase-stalled-enquiries-and-send-a-weekday-morning-digest)
- [**Green API (code converting) google contacts/drive/sheets** 19 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/green-api-code-converting-google-contacts-drive-sheets)
- [**Kick off new clients with Google Drive and Clio** 19 steps · Email, Google Sheets](https://millionrounds.com/workflow/kick-off-new-clients-with-google-drive-and-clio)