# Track meeting action items from transcripts with OpenAI: n8n workflow

> Started by an event in a connected app, and works across Google Drive, Google Sheets, Slack and n8n data table. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/track-meeting-action-items-from-transcripts-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Track meeting action items from transcripts with OpenAI

Started by an event in a connected app, and works across Google Drive, Google Sheets, Slack and n8n data table. It hands the judgement calls to OpenAI. 24 steps, 4 branches: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftrack-meeting-action-items-from-transcripts-with-openai)

**24 steps** Large: read it before trusting it with anything live

**4** Branches: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Model 3 Logic 9 Service 11

The steps in the order they run, from what starts it.

- 1 **New transcript file** Google Drive trigger *Starts it*
- 2 **OpenAI chat model** Lm Chat Open Ai *Model*
- 3 **Structured output parser** Output Parser Structured *Model*
- 4 **Settings** Set *Logic*
- 5 **Extract decisions and actions** Agent *Model*
- 6 **Download transcript file** Google Drive *Service*
- 7 **Any decisions or actions found?** If *Logic*
- 8 **Dead-letter failed transcript** Data Table *Service*
- 9 **Extract transcript text** Extract From File *Service*
- 10 **Read existing open tracker items** Google Sheets *Service*
- 11 **Should post the no-actions notice?** If *Logic*
- 12 **Alert parse failure** Slack *Service*
- 13 **Compute transcript fingerprint** Code *Logic*
- 14 **Compare against existing items** Code *Logic*
- 15 **Post no actions captured** Slack *Service*
- 16 **Mark transcript as processed** Data Table *Service*
- 17 **Skip if transcript already processed** Data Table *Service*
- 18 **Is this action a duplicate?** If *Logic*
- 19 **Link existing item as raised again** Google Sheets *Service*
- 20 **Create tracker row** Google Sheets *Service*
- 21 **Merge duplicate and new branches** Merge *Logic*
- 22 **Aggregate run counts** Code *Logic*
- 23 **Should post the summary?** If *Logic*
- 24 **Post summary to channel** Slack *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 24, with 4 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Google Drive, Google Sheets, Slack, n8n data table
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Google Drive, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 24 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 24 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftrack-meeting-action-items-from-transcripts-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)[n8n data table](https://millionrounds.com/workflows?service=n8n+data+table#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**AI Timesheet Generator with Gmail and Calendar** 24 steps · calls a model · GitHub, Gmail](https://millionrounds.com/workflow/ai-timesheet-generator-with-gmail-and-calendar)
- [**Automate tenant rent collection with Sheets and Gmail** 24 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-tenant-rent-collection-with-sheets-and-gmail)
- [**Handle healthcare appointments on WhatsApp with Gemini** 24 steps · calls a model · Google Calendar, Google Sheets](https://millionrounds.com/workflow/handle-healthcare-appointments-on-whatsapp-with-gemini)
- [**Send rent reminders and weekly AI summaries with OpenAI** 24 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/send-rent-reminders-and-weekly-ai-summaries-with-openai)
- [**Summarize Zoom meetings and create tasks with Claude** 24 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/summarize-zoom-meetings-and-create-tasks-with-claude)
- [**Manage clinic appointments and prescriptions with Telegram** 24 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/manage-clinic-appointments-and-prescriptions-with-telegram)