# Track job applications and prep interviews with Notion: n8n workflow

> Started by another system calling it, and works across Gmail, Notion and Slack. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/track-job-applications-and-prep-interviews-with-notion (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Track job applications and prep interviews with Notion

Started by another system calling it, and works across Gmail, Notion and Slack. It hands the judgement calls to OpenAI. 15 steps, 2 branches: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftrack-job-applications-and-prep-interviews-with-notion)

**15 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 4 Model 2 Logic 4 Service 5

The steps in the order they run, from what starts it.

- 1 **Receive Job Application Form** Webhook *Starts it*
- 2 **Check for Forwarded Applications** Gmail trigger *Starts it*
- 3 **Daily Follow-up Check** Schedule trigger *Starts it*
- 4 **Route by Input Source** Switch *Logic*
- 5 **Get Applications Due for Follow-up** Notion *Service*
- 6 **Scrape Job Posting URL** Http Request *Service*
- 7 **Extract Job Details with AI** Open Ai *Model*
- 8 **Has Pending Follow-ups?** If *Logic*
- 9 **Parse and Structure Job Data** Code *Logic*
- 10 **Send Slack Reminder** Slack *Service*
- 11 **Generate Interview Prep Materials** Open Ai *Model*
- 12 **Save Application to Notion** Notion *Service*
- 13 **Prepare Success Response** Set *Logic*
- 14 **Send Confirmation Response** Respond To Webhook *Starts it*
- 15 **Send Email Confirmation** Gmail *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 15, with 2 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Notion, Slack
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Notion and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftrack-job-applications-and-prep-interviews-with-notion)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Notion](https://millionrounds.com/workflows?service=Notion#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**AI Resume Customizer: Scrape Jobs, Tailor & Email Hiring Managers** 15 steps · calls a model · Gmail, Google Docs](https://millionrounds.com/workflow/ai-resume-customizer-scrape-jobs-tailor-and-email-hiring-man)
- [**Automate job applications with OpenAI and LinkedIn** 15 steps · calls a model · Gmail, Google Docs](https://millionrounds.com/workflow/automate-job-applications-with-openai-and-linkedin)
- [**Classify job applicants from CVs with Claude and PDF.co** 15 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/classify-job-applicants-from-cvs-with-claude-and-pdf-co)
- [**Generate Financial Risk Reports from ElevenLabs interviews** 15 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/generate-financial-risk-reports-from-elevenlabs-interviews)
- [**Optimize Resumes & Generate Cover Letters with Gemini** 15 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/optimize-resumes-and-generate-cover-letters-with-gemini)
- [**Resume screening & candidate routing with OpenAI and Jotform** 15 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/resume-screening-and-candidate-routing-with-openai-and-jotfo)