# Track employee onboarding forms with Google Sheets and Gmail: n8n workflow

> Started by a change in a Google Sheet, and works across Gmail, Google Sheets and Slack. 26 steps, 4 branches: large, and worth reading before you trust it...

Source: https://millionrounds.com/workflow/track-employee-onboarding-forms-with-google-sheets-and-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Track employee onboarding forms with Google Sheets and Gmail

Started by a change in a Google Sheet, and works across Gmail, Google Sheets and Slack. 26 steps, 4 branches: large, and worth reading before you trust it with anything live.

Large

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftrack-employee-onboarding-forms-with-google-sheets-and-gmail)

**26 steps** Large: read it before trusting it with anything live

**4** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 5 Logic 8 Service 13

The steps in the order they run, from what starts it.

- 1 **Watch Dependents Form Responses** Google Sheets trigger *Starts it*
- 2 **Watch New Hire Form** Google Sheets trigger *Starts it*
- 3 **Watch Commute Form Responses** Google Sheets trigger *Starts it*
- 4 **Watch Prior Employer Form Responses** Google Sheets trigger *Starts it*
- 5 **Watch All-Complete Status** Google Sheets trigger *Starts it*
- 6 **Find Progress Row** Google Sheets *Service*
- 7 **Generate Application ID & Determine Requirements** Set *Logic*
- 8 **Find Progress Row (Commute)** Google Sheets *Service*
- 9 **Find Progress Row (Prior Employer)** Google Sheets *Service*
- 10 **Check Complete & Not Notified** If *Logic*
- 11 **Mark Dependents Submitted & Check Complete** Set *Logic*
- 12 **Add Progress Tracker Row** Google Sheets *Service*
- 13 **Mark Commute Submitted & Check Complete** Set *Logic*
- 14 **Mark Prior Employer Submitted & Check Complete** Set *Logic*
- 15 **Send Slack Notification** Slack *Service*
- 16 **Update Progress Row** Google Sheets *Service*
- 17 **Dependents Required?** If *Logic*
- 18 **Commute Info Required?** If *Logic*
- 19 **Prior Employer Required?** If *Logic*
- 20 **Update Employee Roster** Google Sheets *Service*
- 21 **Update Progress Row (Commute)** Google Sheets *Service*
- 22 **Update Progress Row (Prior Employer)** Google Sheets *Service*
- 23 **Mark Slack Notified** Google Sheets *Service*
- 24 **Send Dependents Form** Gmail *Service*
- 25 **Send Commute Form** Gmail *Service*
- 26 **Send Prior Employer Form** Gmail *Service*

## How it's built

- **Starts on:** A change in a Google Sheet
- **Steps:** 26, with 4 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Sheets, Slack
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a change in a Google Sheet.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 26 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 26 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftrack-employee-onboarding-forms-with-google-sheets-and-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

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Also data collection, with the same services where possible, closest in size first.

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