# Track e-signatures and deliver signed PDFs: n8n workflow

> Started by another system calling it, and works across Gmail, Google Drive, Google Sheets and Slack.

Source: https://millionrounds.com/workflow/track-e-signatures-and-deliver-signed-pdfs (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Documents and files](https://millionrounds.com/workflows?category=Documents+and+files#library)

# Track e-signatures and deliver signed PDFs

Started by another system calling it, and works across Gmail, Google Drive, Google Sheets and Slack. 8 steps, 1 branch: small enough to read in one sitting and change without fear.

Small

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftrack-e-signatures-and-deliver-signed-pdfs)

**8 steps** Small: readable in one sitting

**1** Branch: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Logic 1 Service 6

The steps in the order they run, from what starts it.

- 1 **When Document Callback** Webhook *Starts it*
- 2 **Route by Document Action** Switch *Logic*
- 3 **Update Form Record in Sheets** Google Sheets *Service*
- 4 **Append Form Submission in Sheets** Google Sheets *Service*
- 5 **Process Signed PDF** Pdf Generator Api *Service*
- 6 **Send Signed PDF via Gmail** Gmail *Service*
- 7 **Notify Team via Slack** Slack *Service*
- 8 **Store Signed PDF in Drive** Google Drive *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 8, with 1 branch
- **Size:** Small: readable in one sitting
- **Connects to:** Gmail, Google Drive, Google Sheets, Slack
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive, Google Sheets and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Not long. At 8 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 8 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftrack-e-signatures-and-deliver-signed-pdfs)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also documents and files, with the same services where possible, closest in size first.

- [**Automate daily workflow backups to Google Drive** 8 steps · Google Drive](https://millionrounds.com/workflow/automate-daily-workflow-backups-to-google-drive)
- [**Backup Trello card in Google Sheets on card movement** 8 steps · Google Sheets](https://millionrounds.com/workflow/backup-trello-card-in-google-sheets-on-card-movement)
- [**Backup flow from n8n to Google Drive** 8 steps · Google Drive](https://millionrounds.com/workflow/backup-flow-from-n8n-to-google-drive)
- [**Bulk Google Drive files sharing** 8 steps · Google Drive](https://millionrounds.com/workflow/bulk-google-drive-files-sharing)
- [**Bulk JSON file downloader from Google Sheet to local folders** 8 steps · Google Sheets](https://millionrounds.com/workflow/bulk-json-file-downloader-from-google-sheet-to-local-folders)
- [**CYBERPULSE AI GRC: automate compliance audit documentation** 8 steps · Gmail, Google Drive](https://millionrounds.com/workflow/cyberpulse-ai-grc-automate-compliance-audit-documentation)