# Track data deletion requests from Gmail with Jira and BigQuery: n8n workflow

> Started by an arriving email, and works across Gmail. 11 steps, 1 branch: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/track-data-deletion-requests-from-gmail-with-jira-and-bigque (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Track data deletion requests from Gmail with Jira and BigQuery

Started by an arriving email, and works across Gmail. 11 steps, 1 branch: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftrack-data-deletion-requests-from-gmail-with-jira-and-bigque)

**11 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 2 Logic 3 Service 6

The steps in the order they run, from what starts it.

- 1 **Manual test trigger** Manual trigger *Starts it*
- 2 **Watch privacy request inbox** Gmail trigger *Starts it*
- 3 **Set workflow variables** Set *Logic*
- 4 **Normalize and classify privacy request** Code *Logic*
- 5 **Check if request is clear enough** If *Logic*
- 6 **Create Jira privacy task** Http Request *Service*
- 7 **Create manual review Jira task** Http Request *Service*
- 8 **Insert audit row in BigQuery** Http Request *Service*
- 9 **Send Slack manual review alert** Http Request *Service*
- 10 **Send Slack privacy alert** Http Request *Service*
- 11 **Create Gmail confirmation draft** Http Request *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 11, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftrack-data-deletion-requests-from-gmail-with-jira-and-bigque)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

- [**Automate inventory management with Google Sheets and Gmail** 11 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-inventory-management-with-google-sheets-and-gmail)
- [**Bridge Gmail and iMessage with Blooio** 11 steps · Gmail](https://millionrounds.com/workflow/bridge-gmail-and-imessage-with-blooio)
- [**Create instrumental tracks from song URLs with StemSplit** 11 steps · Gmail, Google Drive](https://millionrounds.com/workflow/create-instrumental-tracks-from-song-urls-with-stemsplit)
- [**Extract website data into Google Sheets with Gmail** 11 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/extract-website-data-into-google-sheets-with-gmail)
- [**Gmail hooks – convert Gmail emails into n8n webhook events** 11 steps · Gmail, Postgres](https://millionrounds.com/workflow/gmail-hooks-convert-gmail-emails-into-n8n-webhook-events)
- [**Register event attendance with Google Sheets and Gmail** 11 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/register-event-attendance-with-google-sheets-and-gmail)