# Track AI agent token costs and store receipts with Data Tables: n8n workflow

> Started by a clock, and works across n8n data table. 8 steps, 1 branch, 2 loops or waits: small enough to read in one sitting and change without fear.

Source: https://millionrounds.com/workflow/track-ai-agent-token-costs-and-store-receipts-with-data-tabl (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Track AI agent token costs and store receipts with Data Tables

Started by a clock, and works across n8n data table. 8 steps, 1 branch, 2 loops or waits: small enough to read in one sitting and change without fear.

Small

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftrack-ai-agent-token-costs-and-store-receipts-with-data-tabl)

**8 steps** Small: readable in one sitting

**1** Branch: places the flow splits

**2** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Logic 4 Service 3

The steps in the order they run, from what starts it.

- 1 **Hourly Trigger** Schedule trigger *Starts it*
- 2 **1.1 Get AI Agent Workflows** N8n *Service*
- 3 **Loop Workflows** Split In Batches *Logic*
- 4 **Loop Receipts** Split In Batches *Logic*
- 5 **1.2 Get Workflow Executions** N8n *Service*
- 6 **Has Usage Data?** If *Logic*
- 7 **Extract Token Usage & Cost** Code *Logic*
- 8 **1.3 Save Receipt to Data Table** Data Table *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 8, with 1 branch, 2 loops or waits
- **Size:** Small: readable in one sitting
- **Connects to:** n8n data table
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Not long. At 8 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 8 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftrack-ai-agent-token-costs-and-store-receipts-with-data-tabl)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[n8n data table](https://millionrounds.com/workflows?service=n8n+data+table#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**Send Stripe payment thank-you receipts with Claude and Gmail** 8 steps · calls a model · Gmail, n8n data table](https://millionrounds.com/workflow/send-stripe-payment-thank-you-receipts-with-claude-and-gmail)
- [**Log Gmail invoice emails to data tables with Claude** 7 steps · Gmail, n8n data table](https://millionrounds.com/workflow/log-gmail-invoice-emails-to-data-tables-with-claude)
- [**Issue sequential invoice and ticket numbers with Data Table** 6 steps · n8n data table](https://millionrounds.com/workflow/issue-sequential-invoice-and-ticket-numbers-with-data-table)
- [**Fillout AI Receipt Analysis with Gemini** 13 steps · calls a model · n8n data table](https://millionrounds.com/workflow/fillout-ai-receipt-analysis-with-gemini)
- [**Send SAP Business One order and invoice alerts** 14 steps · n8n data table](https://millionrounds.com/workflow/send-sap-business-one-order-and-invoice-alerts)
- [**Create Bosta shipping orders from Odoo invoices with OpenAI** 15 steps · calls a model · Telegram, n8n data table](https://millionrounds.com/workflow/create-bosta-shipping-orders-from-odoo-invoices-with-openai)