# Time tracking with Notion: n8n workflow template

> Started by another system calling it, and works across Notion. 24 steps, 6 branches: large, and worth reading before you trust it with anything live.

Source: https://millionrounds.com/workflow/time-tracking-with-notion (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Time tracking with Notion

Started by another system calling it, and works across Notion. 24 steps, 6 branches: large, and worth reading before you trust it with anything live.

Large

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftime-tracking-with-notion)

**24 steps** Large: read it before trusting it with anything live

**6** Branches: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 2 Logic 15 Service 7

The steps in the order they run, from what starts it.

- 1 **Webhook - Track Time** Webhook *Starts it*
- 2 **Switch** Switch *Logic*
- 3 **Get notion page with todays date** Notion *Service*
- 4 **Set Break Duration** Set *Logic*
- 5 **Get notion page with todays date1** Notion *Service*
- 6 **If page exist** If *Logic*
- 7 **Get notion page by date** Notion *Service*
- 8 **If page exist1** If *Logic*
- 9 **Set Message - Start time already tracked** Set *Logic*
- 10 **Create new page** Notion *Service*
- 11 **If page responded** If *Logic*
- 12 **If** If *Logic*
- 13 **Set Message - Start time not yet tracked** Set *Logic*
- 14 **Respond to Webhook** Respond To Webhook *Starts it*
- 15 **Set Message - Start time already tracked1** Set *Logic*
- 16 **If pause_in_minuten is empty** If *Logic*
- 17 **Set Message - Start not yet tracked** Set *Logic*
- 18 **Update page with end date** Notion *Service*
- 19 **Set Message - End time already tracked** Set *Logic*
- 20 **Set break duration for current day** Notion *Service*
- 21 **Update break duration for current day** Notion *Service*
- 22 **Set Message - End time tracked** Set *Logic*
- 23 **Set Message - Break time tracked** Set *Logic*
- 24 **Set Message - Break time updated** Set *Logic*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 24, with 6 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Notion
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Notion account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 24 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 24 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftime-tracking-with-notion)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Notion](https://millionrounds.com/workflows?service=Notion#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

- [**Generate and deploy Notion chat assistants with OpenAI** 24 steps · calls a model · Notion](https://millionrounds.com/workflow/generate-and-deploy-notion-chat-assistants-with-openai)
- [**Create a new team for a project in Notion** 23 steps · Notion](https://millionrounds.com/workflow/create-a-new-team-for-a-project-in-notion)
- [**Build AI-ready knowledge base from Outlook & Notion** 25 steps · calls a model · Notion, Outlook](https://millionrounds.com/workflow/build-ai-ready-knowledge-base-from-outlook-and-notion)
- [**Gemini-powered Facebook comment & DM assistant with Notion** 23 steps · calls a model · Notion](https://millionrounds.com/workflow/gemini-powered-facebook-comment-and-dm-assistant-with-notion)
- [**Score job applications and write AI feedback with OpenAI** 23 steps · calls a model · Notion](https://millionrounds.com/workflow/score-job-applications-and-write-ai-feedback-with-openai)
- [**Sync Notion knowledge base with Vapi and Pinecone** 25 steps · calls a model · Notion, Pinecone](https://millionrounds.com/workflow/sync-notion-knowledge-base-with-vapi-and-pinecone)