# Telegram bot personal assistant: n8n workflow template

> Started by an incoming Telegram message, and works across Gmail, Google Calendar, Google Tasks and Telegram.

Source: https://millionrounds.com/workflow/telegram-bot-personal-assistant (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Telegram bot personal assistant

Started by an incoming Telegram message, and works across Gmail, Google Calendar, Google Tasks and Telegram. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 17 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftelegram-bot-personal-assistant)

**17 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Model 4 Logic 2 Service 10

The steps in the order they run, from what starts it.

- 1 **Send a message in Gmail** Gmail Tool *Service*
- 2 **Get many tasks in Google Tasks** Google Tasks Tool *Service*
- 3 **Listen for incoming events** Telegram trigger *Starts it*
- 4 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 5 **Window Buffer Memory** Memory Buffer Window *Model*
- 6 **Google Calendar** Google Calendar Tool *Service*
- 7 **Get Email** Gmail Tool *Service*
- 8 **Get many contacts in Google Contacts1** Google Contacts Tool *Service*
- 9 **Create an event in Google Calendar** Google Calendar Tool *Service*
- 10 **Create a contact in Google Contacts** Google Contacts Tool *Service*
- 11 **Create a task in Google Tasks** Google Tasks Tool *Service*
- 12 **Bult.ai Assistant** Agent *Model*
- 13 **Voice or Text** Set *Logic*
- 14 **Telegram** Telegram *Service*
- 15 **If** If *Logic*
- 16 **Get Voice File** Telegram *Service*
- 17 **Speech to Text** Open Ai *Model*

## How it's built

- **Starts on:** An incoming Telegram message
- **Steps:** 17, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Calendar, Google Tasks, Telegram
- **Model:** OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar, Google Tasks and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming Telegram message.

Does it use AI?

Yes. It calls OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Ftelegram-bot-personal-assistant)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Google Tasks](https://millionrounds.com/workflows?service=Google+Tasks#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Automate HVAC service scheduling with Google Calendar** 17 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automate-hvac-service-scheduling-with-google-calendar)
- [**Build a personal AI assistant with Telegram and OpenAI** 17 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/build-a-personal-ai-assistant-with-telegram-and-openai)
- [**Create meeting minutes from Telegram messages with OpenAI** 17 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/create-meeting-minutes-from-telegram-messages-with-openai)
- [**Handle Gmail reply-based scheduling with Google Calendar** 17 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/handle-gmail-reply-based-scheduling-with-google-calendar)
- [**Predict disaster damage and coordinate property response** 17 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/predict-disaster-damage-and-coordinate-property-response)
- [**Route meeting action items to Slack with Gmail and OpenAI** 17 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/route-meeting-action-items-to-slack-with-gmail-and-openai)