# Synchronizing Qdrant with Google Drive and NocoDB: n8n workflow

> Started by a clock, and works across Google Drive, NocoDB and Qdrant. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply...

Source: https://millionrounds.com/workflow/synchronizing-qdrant-with-google-drive-and-nocodb (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Synchronizing Qdrant with Google Drive and NocoDB

Started by a clock, and works across Google Drive, NocoDB and Qdrant. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 28 steps, 2 loops or waits: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsynchronizing-qdrant-with-google-drive-and-nocodb)

**28 steps** Large: read it before trusting it with anything live

**0** Branches: places the flow splits

**2** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Model 4 Logic 13 Service 10

The steps in the order they run, from what starts it.

- 1 **Schedule Trigger** Schedule trigger *Starts it*
- 2 **Token Splitter** Text Splitter Token Splitter *Model*
- 3 **Embeddings OpenAI** Embeddings Open Ai *Model*
- 4 **setup** Set *Logic*
- 5 **objectsJSON Data Loader** Document Default Data Loader *Model*
- 6 **Qdrant Vector Store** Vector Store Qdrant *Model*
- 7 **buscaIdFolder** Google Drive *Service*
- 8 **NocoDB** Noco Db *Service*
- 9 **Aggregate** Aggregate *Logic*
- 10 **buscaALLFiles** Google Drive *Service*
- 11 **FileNocodb** Set *Logic*
- 12 **NocoDB3** Noco Db *Service*
- 13 **FileDrive** Set *Logic*
- 14 **Compare Datasets** Compare Datasets *Service*
- 15 **Loop Over Items** Split In Batches *Logic*
- 16 **onlyPDF** Filter *Logic*
- 17 **porEjercicio1** Limit *Logic*
- 18 **porEjercicio** Limit *Logic*
- 19 **idFILE** Set *Logic*
- 20 **FileDrivePDF** Set *Logic*
- 21 **Loop Over Items2** Split In Batches *Logic*
- 22 **Google Drive** Google Drive *Service*
- 23 **idFileDriveDELETE** Set *Logic*
- 24 **Extract from File** Extract From File *Service*
- 25 **HTTP Request** Http Request *Service*
- 26 **Filter** Filter *Logic*
- 27 **HTTP Request1** Http Request *Service*
- 28 **NocoDB4** Noco Db *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 28, 2 loops or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Google Drive, NocoDB, Qdrant
- **Model:** OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Google Drive, NocoDB and Qdrant accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 28 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 28 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsynchronizing-qdrant-with-google-drive-and-nocodb)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[NocoDB](https://millionrounds.com/workflows?service=NocoDB#library)[Qdrant](https://millionrounds.com/workflows?service=Qdrant#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

- [**Create consistent AI characters with Google Nano Banana** 28 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/create-consistent-ai-characters-with-google-nano-banana)
- [**Customer service workflow with Gemini and Google Drive** 28 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/work-flow-cskh-with-gemini-and-google-drive)
- [**Audit workflow credential usage to Google Sheets** 28 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/audit-workflow-credential-usage-to-google-sheets)
- [**AI email auto-responder system- AI RAG agent for email inbox** 27 steps · calls a model · Gmail, Google Docs](https://millionrounds.com/workflow/ai-email-auto-responder-system-ai-rag-agent-for-email-inbox)
- [**Build a RAG knowledge base from PDFs with Gemini and Supabase** 27 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/build-a-rag-knowledge-base-from-pdfs-with-gemini-and-supabas)
- [**Create emotional stories with Gemini and Veo3 JSON** 29 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/create-emotional-stories-with-gemini-and-veo3-json)