# Sync voice call summaries from Vapi with GoHighLevel CRM: n8n workflow

> Started by another system calling it, and works across Telegram. 9 steps, 2 branches: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/sync-voice-call-summaries-from-vapi-with-gohighlevel-crm (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [CRM](https://millionrounds.com/workflows?category=CRM#library)

# Sync voice call summaries from Vapi with GoHighLevel CRM

Started by another system calling it, and works across Telegram. 9 steps, 2 branches: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsync-voice-call-summaries-from-vapi-with-gohighlevel-crm)

**9 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 2 Logic 3 Service 4

The steps in the order they run, from what starts it.

- 1 **Voice Webhook Trigger** Webhook *Starts it*
- 2 **Acknowledge Payload** Respond To Webhook *Starts it*
- 3 **Is End of Call?** If *Logic*
- 4 **Extract Call Data** Set *Logic*
- 5 **Lookup Contact in CRM** Http Request *Service*
- 6 **Contact Exists?** If *Logic*
- 7 **Create New CRM Contact** Http Request *Service*
- 8 **Append Call Notes to Contact** Http Request *Service*
- 9 **Send Alert Notification** Telegram *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 9, with 2 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Telegram
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Telegram account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 9 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 9 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsync-voice-call-summaries-from-vapi-with-gohighlevel-crm)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also crm, with the same services where possible, closest in size first.

- [**Automate sales follow-ups with OpenAI and HubSpot** 9 steps · calls a model · HubSpot, Slack](https://millionrounds.com/workflow/automate-sales-follow-ups-with-openai-and-hubspot)
- [**Remote job updates pipeline with RemoteOK and Airtable** 10 steps · Airtable, Telegram](https://millionrounds.com/workflow/remote-job-updates-pipeline-with-remoteok-and-airtable)
- [**Automate digital product delivery & sales tracking with Stripe** 7 steps · Email, Notion](https://millionrounds.com/workflow/automate-digital-product-delivery-and-sales-tracking-with-st)
- [**Route Facebook Story replies to Slack, Telegram** 11 steps · Slack, Supabase](https://millionrounds.com/workflow/route-facebook-story-replies-to-slack-telegram)
- [**AI sales agent with Telegram and Google Sheets** 11 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/ai-sales-agent-with-telegram-and-google-sheets)
- [**Generate sales reports from Google Sheets with Azure OpenAI** 5 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/generate-sales-reports-from-google-sheets-with-azure-openai)