# Sync new Shopify orders to Google Sheets with OpenAI: n8n workflow

> Started by a clock, and works across Google Sheets and Shopify. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/sync-new-shopify-orders-to-google-sheets-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [E-commerce](https://millionrounds.com/workflows?category=E-commerce#library)

# Sync new Shopify orders to Google Sheets with OpenAI

Started by a clock, and works across Google Sheets and Shopify. It hands the judgement calls to OpenAI. 11 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsync-new-shopify-orders-to-google-sheets-with-openai)

**11 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 2 Logic 6 Service 2

The steps in the order they run, from what starts it.

- 1 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 2 **Run Workflow Every Few Minutes** Schedule trigger *Starts it*
- 3 **AI Order Analysis** Agent *Model*
- 4 **Get Last Successful Sync Time** Code *Logic*
- 5 **Convert AI Response to Data** Code *Logic*
- 6 **Fetch Orders from Shopify** Shopify *Service*
- 7 **Prepare Final Order Data** Set *Logic*
- 8 **Mark Orders as New or Old** Code *Logic*
- 9 **Save Order to Google Sheet** Google Sheets *Service*
- 10 **Is This a New Order?** If *Logic*
- 11 **Update Sync Time** Code *Logic*

## How it's built

- **Starts on:** A clock
- **Steps:** 11, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Google Sheets, Shopify
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Google Sheets and Shopify accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsync-new-shopify-orders-to-google-sheets-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Shopify](https://millionrounds.com/workflows?service=Shopify#library)

## Workflows like it

Also e-commerce, with the same services where possible, closest in size first.

- [**Automate restaurant orders with Gemini and Telegram** 11 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/automate-restaurant-orders-with-gemini-and-telegram)
- [**BrowserAct – Shopify price tracker and product data extractor** 11 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/browseract-shopify-price-tracker-and-product-data-extractor)
- [**Pizza Ordering System (AI Agent) with OpenAI and Google Sheets** 11 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/pizza-ordering-system-ai-agent-with-openai-and-google-sheets)
- [**Smart Win-Back Campaign: Segmentation & AI Personalization** 11 steps · calls a model · Gmail, Shopify](https://millionrounds.com/workflow/smart-win-back-campaign-segmentation-and-ai-personalization)
- [**Triage Shopify orders to supplier and Gmail with OpenAI** 11 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/triage-shopify-orders-to-supplier-and-gmail-with-openai)
- [**Abandoned cart recovery functionality with Gmail** 11 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/abandoned-cart-recovery-functionality-with-gmail)