# Sync HubSpot with Outlook: n8n workflow template

> Started by a clock, and works across Airtable, Google Sheets, HubSpot and Outlook. 35 steps, 6 branches, 3 loops or waits: large, and worth reading before...

Source: https://millionrounds.com/workflow/sync-hubspot-with-outlook (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [CRM](https://millionrounds.com/workflows?category=CRM#library)

# Sync HubSpot with Outlook

Started by a clock, and works across Airtable, Google Sheets, HubSpot and Outlook. 35 steps, 6 branches, 3 loops or waits: large, and worth reading before you trust it with anything live.

Large

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsync-hubspot-with-outlook)

**35 steps** Large: read it before trusting it with anything live

**6** Branches: places the flow splits

**3** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Logic 26 Service 8

The steps in the order they run, from what starts it.

- 1 **Schedule Trigger** Schedule trigger *Starts it*
- 2 **Retrieve_folders** Microsoft Outlook *Service*
- 3 **Airtable4** Airtable *Service*
- 4 **Read_Contact_ID** Google Sheets *Service*
- 5 **Set** Set *Logic*
- 6 **Set_airtable** Set *Logic*
- 7 **Set_contact_ID** Set *Logic*
- 8 **Select_folder** If *Logic*
- 9 **Merge** Merge *Logic*
- 10 **Merge3** Merge *Logic*
- 11 **Get_messages** Microsoft Outlook *Service*
- 12 **NoOp1** No Op *Logic*
- 13 **IF** If *Logic*
- 14 **IF2** If *Logic*
- 15 **email has changed** No Op *Logic*
- 16 **Item Lists** Item Lists *Logic*
- 17 **NoOp** No Op *Logic*
- 18 **Set1** Set *Logic*
- 19 **Set2** Set *Logic*
- 20 **SplitInBatches4** Split In Batches *Logic*
- 21 **Extract HTML -> Text** Html Extract *Service*
- 22 **SplitInBatches3** Split In Batches *Logic*
- 23 **Set3** Set *Logic*
- 24 **Set_outlook** Set *Logic*
- 25 **Airtable3** Airtable *Service*
- 26 **Store_email** Hubspot *Service*
- 27 **IF5** If *Logic*
- 28 **IF6** If *Logic*
- 29 **Set_airtable_id** Set *Logic*
- 30 **Set_engegement_id** Set *Logic*
- 31 **Merge1** Merge *Logic*
- 32 **Prepare_update** Set *Logic*
- 33 **SplitInBatches** Split In Batches *Logic*
- 34 **Airtable** Airtable *Service*
- 35 **IF7** If *Logic*

## How it's built

- **Starts on:** A clock
- **Steps:** 35, with 6 branches, 3 loops or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Airtable, Google Sheets, HubSpot, Outlook
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Airtable, Google Sheets, HubSpot and Outlook accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 35 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 35 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsync-hubspot-with-outlook)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[HubSpot](https://millionrounds.com/workflows?service=HubSpot#library)[Outlook](https://millionrounds.com/workflows?service=Outlook#library)

## Workflows like it

Also crm, with the same services where possible, closest in size first.

- [**Lemlist <> HubSpot - custom integration** 35 steps · HubSpot](https://millionrounds.com/workflow/lemlist-hubspot-custom-integration)
- [**AI-powered sales assistant with Airtable CRM and Gmail** 34 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/ai-powered-sales-assistant-with-airtable-crm-and-gmail)
- [**AI UGC ad generator - product to viral video pipeline** 33 steps · calls a model · Airtable, Telegram](https://millionrounds.com/workflow/ai-ugc-ad-generator-product-to-viral-video-pipeline)
- [**Route Placetel AI voice agent requests into HubSpot CRM** 32 steps · HubSpot](https://millionrounds.com/workflow/route-placetel-ai-voice-agent-requests-into-hubspot-crm)
- [**Analyze customer feedback and send AI-written replies** 31 steps · calls a model · Email, Google Sheets](https://millionrounds.com/workflow/analyze-customer-feedback-and-send-ai-written-replies)
- [**Deal Room - AI-Powered M&A Due Diligence Accelerator** 31 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/deal-room-ai-powered-m-and-a-due-diligence-accelerator)