# Sync Fathom meeting summaries and action items: n8n workflow

> Started by another system calling it. It calls services over plain HTTP rather than through connectors.

Source: https://millionrounds.com/workflow/sync-fathom-meeting-summaries-and-action-items (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Sync Fathom meeting summaries and action items

Started by another system calling it. It calls services over plain HTTP rather than through connectors. 19 steps, 3 branches, 2 loops or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsync-fathom-meeting-summaries-and-action-items)

**19 steps** Medium: a working afternoon

**3** Branches: places the flow splits

**2** Loops or waits

**0** Services by connector: it calls them over plain HTTP

## The flow

Starts it 1 Logic 12 Service 6

The steps in the order they run, from what starts it.

- 1 **Fathom Webhook** Webhook *Starts it*
- 2 **Config** Set *Logic*
- 3 **Parse External Attendees** Code *Logic*
- 4 **Loop Over Attendees** Split In Batches *Logic*
- 5 **Search GHL Contact** Http Request *Service*
- 6 **Contact Found?** If *Logic*
- 7 **Search Conversation** Http Request *Service*
- 8 **No Contact - Skip** No Op *Logic*
- 9 **Conversation Exists?** If *Logic*
- 10 **Use Existing Conversation** Code *Logic*
- 11 **Create Conversation** Http Request *Service*
- 12 **Create Internal Comment** Http Request *Service*
- 13 **Extract New Conversation ID** Code *Logic*
- 14 **Create GHL Note** Http Request *Service*
- 15 **Has Action Items?** If *Logic*
- 16 **Prepare Action Items** Code *Logic*
- 17 **No Action Items - Skip** No Op *Logic*
- 18 **Loop Over Action Items** Split In Batches *Logic*
- 19 **Create GHL Task** Http Request *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 19, with 3 branches, 2 loops or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Nothing by connector; it calls services over plain HTTP
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsync-fathom-meeting-summaries-and-action-items)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

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