# Sync Calendly bookings with Google Calendar and Airtable CRM: n8n workflow

> Started by an event in a connected app, and works across Airtable, Google Calendar and Slack.

Source: https://millionrounds.com/workflow/sync-calendly-bookings-with-google-calendar-and-airtable-crm (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Sync Calendly bookings with Google Calendar and Airtable CRM

Started by an event in a connected app, and works across Airtable, Google Calendar and Slack. 18 steps, 2 branches, 1 loop or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsync-calendly-bookings-with-google-calendar-and-airtable-crm)

**18 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**1** Loop or waits

**3** Services it connects to

## The flow

Starts it 1 Logic 9 Service 8

The steps in the order they run, from what starts it.

- 1 **New Calendly Booking** Calendly trigger *Starts it*
- 2 **Wait for Calendar Sync** Wait *Logic*
- 3 **Extract Booking Data** Set *Logic*
- 4 **Find Matching Calendar Event** Google Calendar *Service*
- 5 **Find CRM Contact** Airtable *Service*
- 6 **Match Calendar Event** Filter *Logic*
- 7 **Contact Found?** If *Logic*
- 8 **Keep First Calendar Match** Limit *Logic*
- 9 **Update Existing CRM Contact** Airtable *Service*
- 10 **Create CRM Contact** Airtable *Service*
- 11 **Extract Google Event ID** Set *Logic*
- 12 **Prepare Meeting Data** Set *Logic*
- 13 **Add Calendar Attendees** Google Calendar *Service*
- 14 **Check for Duplicate Meeting** Airtable *Service*
- 15 **Meeting Already Logged?** If *Logic*
- 16 **Skip Duplicate Meeting** No Op *Logic*
- 17 **Create CRM Meeting** Airtable *Service*
- 18 **Notify Team in Slack** Slack *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 18, with 2 branches, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Airtable, Google Calendar, Slack
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Airtable, Google Calendar and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsync-calendly-bookings-with-google-calendar-and-airtable-crm)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Automate Everhour time-off sync to Google Calendar** 18 steps · Google Calendar](https://millionrounds.com/workflow/automate-everhour-time-off-sync-to-google-calendar)
- [**Book paid legal appointments with Stripe and Google Calendar** 18 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/book-paid-legal-appointments-with-stripe-and-google-calendar)
- [**Manage PTO requests and emoji approvals with Slack and Gemini** 18 steps · Google Calendar, Google Sheets](https://millionrounds.com/workflow/manage-pto-requests-and-emoji-approvals-with-slack-and-gemin)
- [**Smart irrigation scheduler with Google Sheets and Slack** 18 steps · Google Sheets, Slack](https://millionrounds.com/workflow/smart-irrigation-scheduler-with-google-sheets-and-slack)
- [**Validate staff certifications for upcoming sessions** 18 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/validate-staff-certifications-for-upcoming-sessions)
- [**Auto-generate sales meeting briefs with OpenAI and LinkedIn** 18 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/auto-generate-sales-meeting-briefs-with-openai-and-linkedin)