# Sync Cal.com no-show appointments with HighLevel CRM: n8n workflow

> Started by another system calling it, and works across GoHighLevel, Google Sheets and WhatsApp.

Source: https://millionrounds.com/workflow/sync-cal-com-no-show-appointments-with-highlevel-crm (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Sync Cal.com no-show appointments with HighLevel CRM

Started by another system calling it, and works across GoHighLevel, Google Sheets and WhatsApp. 14 steps, 4 branches: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsync-cal-com-no-show-appointments-with-highlevel-crm)

**14 steps** Medium: a working afternoon

**4** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Logic 7 Service 6

The steps in the order they run, from what starts it.

- 1 **When No-Show Detected** Webhook *Starts it*
- 2 **If Marked No-Show** If *Logic*
- 3 **Fetch Booking Info** Http Request *Service*
- 4 **Set No-Show Details** Set *Logic*
- 5 **Read No-Show Log in Sheets** Google Sheets *Service*
- 6 **If Already Logged** If *Logic*
- 7 **Skip Duplicate Entry** No Op *Logic*
- 8 **Find CRM Contacts** High Level *Service*
- 9 **If Contact Exists** If *Logic*
- 10 **Update CRM Status** High Level *Service*
- 11 **Set CRM Update Fields** Set *Logic*
- 12 **Append No-Show to Sheets** Google Sheets *Service*
- 13 **If Criteria Met** If *Logic*
- 14 **Send WhatsApp Message** Whats App *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 14, with 4 branches
- **Size:** Medium: a working afternoon
- **Connects to:** GoHighLevel, Google Sheets, WhatsApp
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own GoHighLevel, Google Sheets and WhatsApp accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 14 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fsync-cal-com-no-show-appointments-with-highlevel-crm)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[GoHighLevel](https://millionrounds.com/workflows?service=GoHighLevel#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[WhatsApp](https://millionrounds.com/workflows?service=WhatsApp#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

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- [**Reschedule calendar appointments with Google Sheets** 14 steps · Google Calendar, Google Sheets](https://millionrounds.com/workflow/reschedule-calendar-appointments-with-google-sheets)
- [**Schedule Facebook posts from Google Sheets with Drive** 14 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/schedule-facebook-posts-from-google-sheets-with-drive)
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- [**Smart meeting rescheduler: Gmail + Calendar + Sheets automation** 14 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/smart-meeting-rescheduler-gmail-calendar-sheets-automation)
- [**Analyze legal contracts with OpenAI and Slack** 14 steps · calls a model · Email, Google Calendar](https://millionrounds.com/workflow/analyze-legal-contracts-with-openai-and-slack)